Method Statement Template : Site Setup

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RAMS : Site Setup

Site Specific Instructions

Work Process and Associated Hazards for Site Setup
1. Installation of Heras Fencing and Securing the Site
Work Process:
Deliver Heras fencing panels to the site.
Erect fencing around the perimeter of the site, ensuring panels are securely fastened.
Install gates for vehicle and pedestrian access, ensuring they are lockable.
Associated Hazards:
Manual Handling: Risk of musculoskeletal injuries from lifting and positioning fencing panels.
Slips, Trips, and Falls: Uneven ground may cause trips during installation.
Unauthorised Access: Incomplete fencing may allow unauthorised entry, posing security risks.
2. Arrangements for Vehicle and Pedestrian Access
Work Process:
Designate and mark out access routes for vehicles and pedestrians.
Install temporary signage to direct traffic and pedestrians safely.
Ensure access routes are clear of obstructions and adequately lit.
Associated Hazards:
Vehicle-Pedestrian Collision: Risk of accidents if routes are not clearly segregated.
Obstructions: Potential for trips and falls if pathways are not kept clear.
Poor Visibility: Insufficient lighting may lead to accidents during low light conditions.
3. Identifying Parking and Offloading Areas
Work Process:
Designate specific areas for parking and offloading materials.
Mark out these areas with appropriate signage and barriers.
Ensure these areas are level and free from hazards.
Associated Hazards:
Vehicle Movement: Risk of accidents during parking and offloading operations.
Obstructions: Materials left in undesignated areas may cause trips or collisions.
Ground Conditions: Uneven or unstable ground may lead to vehicle instability.
4. Installation of Welfare Facilities
Work Process:
Deliver welfare cabins or identify existing facilities for use.
Connect temporary water and electric supplies to welfare units.
Ensure facilities are clean, functional, and accessible to all workers.
Associated Hazards:
Electrical Hazards: Risk of electric shock during connection of temporary supplies.
Sanitation Issues: Poorly maintained facilities may lead to health issues.
Access Issues: Inadequate access may prevent use by all workers, including those with disabilities.
5. Clearance of Undergrowth
Work Process:
Use appropriate tools (e.g., strimmers, chainsaws) to clear undergrowth.
Remove cleared vegetation from the site promptly.
Ensure all workers wear appropriate personal protective equipment (PPE).
Associated Hazards:
Cuts and Lacerations: Risk from using sharp tools and equipment.
Allergic Reactions: Potential for reactions to plants or insect bites.
Fire Hazard: Accumulation of dry vegetation may pose a fire risk.
6. Utility Surveys (Overhead and Underground)
Work Process:
Conduct surveys to identify the location of overhead and underground utilities.
Mark identified utilities clearly on-site plans and physically on the ground.
Use appropriate detection equipment and follow safe digging practises.
Associated Hazards:
Electrocution: Risk from contact with live electrical cables.
Service Disruption: Damage to utilities may cause service interruptions.
Excavation Hazards: Risk of collapse or injury during digging operations.
7. Installation of Temporary Water/Electric Supplies
Work Process:
Lay temporary water pipes and electric cables as per site requirements.
Connect supplies to welfare facilities and other necessary points on-site.
Ensure all connections are secure and comply with relevant standards.
Associated Hazards:
Water Leaks: Potential for flooding or water damage if pipes are not properly installed.
Electrical Hazards: Risk of electric shock or fire from faulty installations.
Trip Hazards: Cables and pipes laid across walkways may cause trips.
8. Structural Surveys
Work Process:
Conduct visual inspections and use appropriate equipment to assess structural integrity.
Document findings and report any issues that require immediate attention.
Ensure surveyors have safe access to all areas being inspected.
Associated Hazards:
Working at Height: Risk of falls when accessing elevated areas for inspection.
Structural Collapse: Potential danger if inspecting unstable structures.
Access Issues: Difficulty in reaching certain areas may pose safety risks.
This detailed work process and associated hazards should be included in the method statement to ensure compliance with UK health and safety legislation.

Site Specific Hazards

Slips, trips, and falls : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Managers of Workers | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Back / Spinal Injury | Broken Bones | Cuts and Abrasions | Death | Eye Damage | Head Injury | Multiple / Various Injury | Muscular Injury

Initial Risk: Catastrophic (5) x Frequent (5) = High (25) Controls
Ensure all walkways and work areas are kept clear of debris and materials at all times.
Install adequate lighting in all areas to ensure visibility during early morning and late afternoon hours.
Regularly inspect and maintain all access routes to identify and rectify any potential trip hazards.
Provide appropriate footwear with slip-resistant soles to all personnel on site.
Clearly mark any uneven ground or changes in level with high-visibility tape or signage.
Ensure that any spills are cleaned up immediately and the area is dried thoroughly.
Conduct regular site inductions to inform all workers of the importance of maintaining a tidy work environment.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Manual handling injuries : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers

Type of harm: Back / Spinal Injury | Broken Bones | Crush / Entrapment | Cuts and Abrasions | Death | Head Injury | Multiple / Various Injury | Muscular Injury

Initial Risk: Severe (4) x Occasional (3) = Medium (12) Controls
Conduct a manual handling risk assessment prior to commencing any lifting tasks.
Provide training on proper lifting techniques to all personnel involved in manual handling.
Use mechanical aids such as trolleys or hoists to reduce the need for manual lifting.
Ensure that loads are broken down into smaller, manageable sizes where possible.
Encourage team lifting for heavy or awkward loads to distribute the weight.
Ensure that all personnel wear appropriate personal protective equipment, including gloves and safety boots.
Clearly mark and communicate the weight of heavy items to all personnel involved in lifting.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Vehicle and plant movement : Low (1)

Who might be harmed: Nearby Public | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Amputation | Back / Spinal Injury | Broken Bones | Crush / Entrapment | Cuts and Abrasions | Death | Head Injury | Multiple / Various Injury | Muscular Injury

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Establish designated vehicle and pedestrian routes with clear signage to prevent collisions.
Ensure all vehicle operators are trained and competent in the use of the specific plant and machinery.
Use banksmen to guide vehicles during reversing and manoeuvring operations.
Install barriers or fencing to separate vehicle routes from pedestrian walkways.
Conduct regular maintenance checks on all vehicles and plant to ensure they are in safe working condition.
Enforce a strict speed limit on site to minimise the risk of accidents.
Provide high-visibility clothing for all personnel working near vehicle routes.
Ensure that all vehicles are fitted with audible reversing alarms.
Implement a site induction process that includes information on vehicle and plant movement hazards.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Unauthorised access : Low (1)

Who might be harmed: Nearby Public | Unauthorised Persons | Visitors

Type of harm: Broken Bones | Burns | Crush / Entrapment | Cuts and Abrasions | Death | Electrocution | Eye Damage | Head Injury | Multiple / Various Injury

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls
Install Heras fencing around the entire perimeter of the site to prevent unauthorised entry.
Ensure all access points are securely locked when not in use and monitored during operational hours.
Display clear and visible signage indicating restricted access and warning of potential hazards.
Implement a sign-in and sign-out procedure for all personnel entering and leaving the site.
Assign a security guard or site manager to monitor access points and patrol the site regularly.
Provide induction training for all workers on the importance of site security and procedures to follow if unauthorised access is detected.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Falling objects : Low (1)

Who might be harmed: Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Amputation | Back / Spinal Injury | Broken Bones | Crush / Entrapment | Cuts and Abrasions | Death | Eye Damage | Head Injury | Multiple / Various Injury

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls
Ensure all materials and tools are securely stored and stacked to prevent them from falling.
Erect barriers and signage to keep unauthorised personnel out of areas where work at height is being conducted.
Require all workers to wear appropriate head protection, such as hard hats, at all times on site.
Implement exclusion zones beneath areas where overhead work is being carried out.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Electrical hazards : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Burns | Death | Electrocution | Multiple / Various Injury

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls
Ensure all electrical installations are carried out by a qualified electrician. Conduct a thorough survey to identify existing underground and overhead services before commencing work. Implement lockout/tagout procedures for any electrical systems that need to be de-energised. Install temporary electrical supplies in compliance with BS 7671 standards. Regularly inspect and maintain all temporary electrical installations and equipment. Provide appropriate personal protective equipment (PPE) such as insulated gloves and boots. Clearly mark and signpost areas with electrical hazards to warn personnel. Ensure all site personnel receive training on electrical safety and emergency procedures. Use residual current devices (RCDs) on all temporary electrical circuits.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Underground services strikes : Low (1)

Who might be harmed: Managers of Workers | Nearby Public | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Amputation | Asphyxia | Broken Bones | Burns | Crush / Entrapment | Cuts and Abrasions | Death | Electrocution | Eye Damage | Head Injury | Multiple / Various Injury | Smoke Inhalation

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls
Conduct a thorough utility survey to identify the location of all underground services before commencing any excavation work.
Use cable detection equipment to accurately locate underground services and mark their positions on the ground.
Ensure all operatives are trained in the use of cable detection equipment and understand the markings.
Refer to utility plans and confirm the presence of services with the relevant utility companies.
Implement a permit-to-dig system to control and monitor excavation activities.
Hand dig trial holes to expose and verify the location of underground services before using mechanical excavation.
Clearly mark and protect exposed services to prevent accidental damage during site setup activities.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Overhead services strikes : Low (1)

Who might be harmed: Managers of Workers | Nearby Public | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Death | Electrocution | Head Injury | Multiple / Various Injury

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls
Conduct a thorough survey to identify the location of all overhead services before commencing work.
Erect clear signage and barriers to warn personnel of overhead hazards.
Ensure all personnel are briefed on the locations of overhead services during site inductions.
Implement a safe system of work that includes maintaining a safe distance from overhead services.
Appoint a dedicated banksman to guide vehicle and plant movements near overhead services.
Liaise with utility companies to confirm the status and safety requirements of overhead services.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Noise exposure : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Managers of Workers | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Permanent Hearing Damage

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls
Use hearing protection such as earplugs or earmuffs for all personnel working in high-noise areas.
Implement a noise monitoring programme to regularly measure and assess noise levels on site.
Erect noise barriers or enclosures around particularly loud equipment or activities to reduce noise propagation.
Ensure all machinery and equipment are well-maintained to operate at the lowest possible noise levels.
Provide training to workers on the risks associated with noise exposure and the proper use of hearing protection.
Limit the duration of exposure to high noise levels by rotating tasks among workers.
Post clear signage indicating high-noise areas where hearing protection is mandatory.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Dust inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Nearby Public | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Asbestosis / Lung Cancer / Mesothelomia | Death | Eye Damage | Illness | Respiratory damage / Asthma / COPD

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Use water suppression techniques to dampen down dust during clearance of undergrowth.
Ensure all workers wear appropriate respiratory protective equipment (RPE) when working in dusty conditions.
Install dust barriers or screens around high dust-generating activities.
Limit the speed of vehicles on site to reduce dust generation.
Regularly clean and maintain site access roads to minimise dust accumulation.
Provide training to all personnel on the hazards of dust inhalation and proper use of RPE.
Monitor air quality regularly to ensure dust levels remain within safe limits.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Sharp objects and debris : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Cuts and Abrasions | Eye Damage | Head Injury

Initial Risk: Catastrophic (5) x Frequent (5) = High (25) Controls
Conduct a thorough site inspection to identify and remove any sharp objects or debris before commencing work.
Ensure all workers wear appropriate personal protective equipment (PPE), including gloves and sturdy footwear.
Provide designated waste disposal areas for sharp objects and debris, ensuring regular collection and disposal.
Implement a housekeeping schedule to maintain a clean and tidy site, reducing the accumulation of sharp objects and debris.
Train all personnel on the proper handling and disposal of sharp objects and debris.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Weather conditions : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Managers of Workers | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Cold / Pneumonia | Cuts and Abrasions | Death | Dermatitis | Drowning | Electrocution | Eye Damage | Heat Stroke / Exhaustion | Illness

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls
Monitor weather forecasts daily and plan work activities accordingly to avoid extreme weather conditions. Provide appropriate personal protective equipment (PPE) such as waterproof clothing, sun hats, and sunscreen. Establish designated sheltered areas for breaks to protect workers from extreme heat or cold. Implement a system for regular hydration breaks during hot weather to prevent heat-related illnesses. Secure all temporary structures and materials to prevent them from being dislodged by strong winds. Ensure that pathways and work areas are kept clear of ice and snow during winter months to prevent slips and falls. Adjust work schedules to avoid the hottest part of the day during summer months. Provide adequate lighting during periods of low visibility caused by fog or heavy rain.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Procedures

Personnel and competence

Personnel and competence
All personnel involved in the initial temporary works for site setup must possess the necessary qualifications and experience relevant to their specific tasks. The following procedures will be adhered to:
Site Manager: The Site Manager will oversee all activities and ensure compliance with health and safety regulations. They must hold a valid SMSTS (Site Management Safety Training Scheme) certificate and have prior experience in managing site setups.
Fencing Installation Team: Personnel responsible for installing Heras fencing must have previous experience in erecting temporary fencing and hold a valid CSCS (Construction Skills Certification Scheme) card. They will be briefed on the specific layout and security requirements of the site.
Vehicle and Pedestrian Access Coordinators: Individuals managing vehicle and pedestrian access must be trained in traffic management and hold a relevant qualification, such as a LANTRA Traffic Management certificate. They will ensure safe and efficient access routes are established and maintained.
Welfare Facilities Installation Crew: The team setting up welfare facilities must include at least one member with a valid CPCS (Construction Plant Competence Scheme) card for operating lifting equipment, if required. They will follow the site-specific welfare plan to ensure all facilities are installed correctly.
Indergrowth Clearance Team: Personnel tasked with clearing undergrowth must have experience in vegetation management and hold a relevant qualification, such as a LANTRA Brushcutter/Trimmer Operations certificate. They will use appropriate tools and PPE to safely clear the designated areas.
Utility Surveyors: Surveyors conducting utility surveys must be qualified in underground and overhead utility detection, holding certifications such as EUSR (Energy & Utility Skills Register) for utility mapping. They will use appropriate detection equipment to identify and mark utilities.
Temporary Water/Electric Supply Installers: Electricians and plumbers installing temporary supplies must be fully qualified, holding certifications such as NICEIC (National Inspection Council for Electrical Installation Contracting) for electricians and Gas Safe registration for plumbers. They will ensure all installations comply with relevant standards.
Structural Surveyors: Structural surveyors must be chartered engineers or hold equivalent qualifications, with experience in conducting structural assessments. They will perform detailed surveys to identify any potential structural issues that may impact the site setup.
All personnel will undergo a site-specific induction, covering the unique risks and procedures associated with the site setup activities. Regular toolbox talks will be conducted to address any emerging issues and reinforce safety protocols.

Site inductions and training

All personnel involved in the site setup must undergo a comprehensive site induction prior to commencing any work.
The induction will cover the following specific procedures:
Introduction to Site Layout: Detailed briefing on the layout of the site, including the locations of Heras fencing, designated vehicle and pedestrian access points, parking and offloading areas, and welfare facilities.
Access and Egress Protocols: Explanation of the procedures for safe access and egress, including the use of designated paths and roads. Emphasis on maintaining clear routes for emergency access.
Security Measures: Instructions on securing the site from unauthorised access, including the proper installation and maintenance of Heras fencing. Procedures for reporting any breaches in security.
Utility Surveys: Training on identifying and marking overhead and underground utilities. Emphasis on the importance of adhering to survey results to avoid accidental damage.
Temporary Services Installation: Guidelines for the safe installation of temporary water and electric supplies. This includes proper handling of equipment and adherence to safety standards.
Welfare Facilities: Information on the location and use of welfare facilities, whether designated welfare cabins or existing facilities. Emphasis on maintaining cleanliness and hygiene.
Vegetation Clearance: Procedures for the safe clearance of undergrowth, including the use of appropriate tools and PPE. Instructions on disposing of cleared vegetation in accordance with environmental regulations.
Structural Surveys: Training on conducting structural surveys safely, including the identification of potential hazards and the use of appropriate equipment.
Attendance at these inductions will be recorded, and only those who have completed the induction will be permitted to work on site setup activities.
Ongoing Training:
Toolbox Talks: Regular toolbox talks will be conducted to reinforce key safety messages and address any emerging issues related to site setup.
Refresher Courses: Periodic refresher courses will be provided to ensure all personnel remain up-to-date with safety procedures and any changes in site conditions.
Monitoring and Compliance:
Site Supervisors: Designated site supervisors will monitor compliance with induction training and site-specific procedures. Any deviations will be addressed immediately.
Feedback Mechanism: A feedback mechanism will be in place for personnel to report any concerns or suggestions related to site setup safety procedures.

Access and egress arrangements

Access and egress arrangements
During the initial site setup, specific procedures will be implemented to ensure safe and controlled access and egress for all personnel and vehicles. The following measures will be strictly adhered to:
Installation of Heras Fencing:
Erect Heras fencing around the perimeter of the site to secure the area from unauthorised access.
Ensure fencing is stable and adequately braced to withstand environmental conditions.
Designated Access Points:
Establish clearly marked vehicle and pedestrian access points.
Vehicle access points will be equipped with lockable gates, monitored during working hours.
Pedestrian access points will include turnstiles or similar control measures to manage entry.
Vehicle Access and Parking:
Designate specific areas for vehicle parking and offloading.
Ensure these areas are clearly signposted and free from obstructions.
Implement a one-way system for vehicle movement within the site to minimise the risk of collisions.
Pedestrian Pathways:
Create safe, clearly marked pedestrian pathways separate from vehicle routes.
Ensure pathways are well-lit and free from trip hazards.
Traffic Management Plan:
Develop and implement a traffic management plan detailing the flow of vehicles and pedestrians.
Include provisions for banksmen to assist with vehicle movements, particularly during peak times.
Signage:
Install appropriate signage at all access points, indicating site rules, PPE requirements, and emergency contact information.
Ensure signs are visible and maintained in good condition.
Monitoring and Control:
Assign a site supervisor to oversee access and egress arrangements, ensuring compliance with established procedures.
Conduct regular inspections to identify and rectify any issues related to access and egress.
By adhering to these procedures, the site setup phase will maintain a high standard of safety, preventing unauthorised access and ensuring the well-being of all personnel on site.

Welfare

Welfare facilities will be established at the commencement of site setup to ensure compliance with health and safety regulations.
A designated welfare cabin will be installed on-site, equipped with the following amenities:
Toilets: Adequate and clean toilet facilities will be provided, including separate facilities for men and women if necessary.
Washing Facilities: Handwashing stations with running water, soap, and hand-drying materials will be available.
Rest Areas: A designated area for workers to take breaks, furnished with seating and tables, will be provided. This area will be sheltered from adverse weather conditions.
Drinking Water: Potable drinking water will be supplied and clearly marked.
Heating and Lighting: The welfare cabin will be adequately heated and lit to ensure comfort and safety.
Installation Procedures:
Site Survey: Conduct a preliminary survey to identify the most suitable location for the welfare cabin, ensuring it is easily accessible to all site personnel.
Delivery and Placement: Coordinate the delivery of the welfare cabin to the site. Use appropriate lifting equipment to position the cabin securely.
Utility Connections: Arrange for temporary water and electric supplies to be connected to the welfare cabin. Ensure all connections are carried out by qualified personnel.
Waste Management: Establish a system for the regular removal of waste from the welfare facilities, including sanitary waste.
Maintenance and Monitoring:
Daily Inspections: Conduct daily inspections of the welfare facilities to ensure cleanliness and functionality.
Restocking Supplies: Regularly restock essential supplies such as soap, hand towels, and drinking water.
Reporting Issues: Implement a procedure for site personnel to report any issues with the welfare facilities promptly.
By adhering to these procedures, we ensure that all site personnel have access to adequate welfare facilities during the initial setup phase, promoting a safe and healthy working environment.

Special permits

Special permits
For the initial temporary works on site, specific procedures must be followed to ensure compliance with health and safety regulations. The following permits are required:
Permit to Dig: Prior to any clearance of undergrowth or utility surveys, a Permit to Dig must be obtained. This ensures that all underground services are identified and marked to prevent accidental damage. The permit must be signed off by the site manager and the utility survey team leader.
Permit for Temporary Water/Electric Supply Installation: Before installing temporary water and electric supplies, a permit must be secured from the relevant utility providers. This permit will confirm that the installation complies with local regulations and safety standards. The installation team must present this permit to the site manager before commencing work.
Permit for Structural Surveys: Any structural surveys conducted on existing buildings or structures within the site require a specific permit. This permit ensures that the survey team is aware of any potential hazards and that the work is carried out safely. The survey team leader must obtain this permit from the site manager.
Permit for Welfare Facility Installation: When installing welfare facilities, such as designated welfare cabins, a permit must be obtained to ensure that the location and setup comply with health and safety requirements. This permit must be approved by the site manager and the health and safety officer.
Permit for Heras Fencing Installation: A permit is required for the installation of Heras fencing to secure the site from unauthorised access. This permit ensures that the fencing is installed correctly and safely, providing adequate security for the site. The fencing contractor must obtain this permit from the site manager.
Permit for Vehicle and Pedestrian Access Arrangements: Establishing vehicle and pedestrian access routes requires a permit to ensure that all paths and roads are safe and clearly marked. This includes identifying parking and offloading areas. The site manager must approve this permit before any access routes are established.
All permits must be documented and kept on-site for inspection. The site manager is responsible for ensuring that all necessary permits are obtained and that work does not commence without the appropriate authorisations. Regular audits will be conducted to verify compliance with these procedures.

Tools and equipment

Tools and equipment utilised for the initial site setup must be carefully selected and maintained to ensure safety and efficiency.
All tools and equipment will be inspected prior to use to confirm they are in good working condition. This includes, but is not limited to, hand tools, power tools, and machinery such as diggers and compactors. Any defective tools or equipment will be immediately removed from service and reported to the site manager.
Specific procedures include:
Heras Fencing Installation: Use of post drivers, fencing pliers, and cable ties. Ensure all tools are inspected for damage before use. Post drivers must be handled by trained personnel only.
Securing the Site: Use of padlocks, chains, and security cameras. All security equipment must be tested to ensure functionality. Padlocks and chains should be robust and tamper-proof.
Vehicle and Pedestrian Access: Use of barriers, signage, and temporary traffic lights. Barriers must be securely installed using appropriate tools such as drills and wrenches. Signage should be clearly visible and securely fastened.
Parking and Offloading Areas: Use of marking paint and cones. Marking paint must be applied using appropriate applicators, ensuring clear demarcation of parking zones.
Welfare Facilities Installation: Use of lifting equipment for positioning welfare cabins. Lifting equipment must be certified and operated by qualified personnel only.
Clearing Undergrowth: Use of strimmers, chainsaws, and hedge trimmers. All cutting tools must be sharp and in good condition. Operators must wear appropriate PPE including gloves, eye protection, and hearing protection.
Utility Surveys: Use of cable locators and ground-penetrating radar. Equipment must be calibrated before use, and operators must be trained in their operation.
Temporary Water/Electric Supplies Installation: Use of generators, water pumps, and electrical testing equipment. Generators must be placed on stable ground and checked for fuel leaks. Electrical testing equipment must be used by qualified electricians only.
Structural Surveys: Use of measuring tapes, laser levels, and inspection cameras. All measuring instruments must be calibrated and checked for accuracy.
Storage and Maintenance:
Tools and equipment will be stored in a secure, dry location when not in use.
Regular maintenance schedules will be adhered to, ensuring all equipment remains in optimal condition.
A logbook will be maintained for all tools and equipment, recording inspections, maintenance, and any issues identified.
Training:
All personnel will receive training on the correct use of tools and equipment specific to their tasks.
Only trained and authorised personnel will operate specialised equipment such as lifting gear and power tools.
By adhering to these procedures, we ensure the safety of all personnel involved in the site setup activities.

Services and isolations

All utility surveys must be completed prior to any excavation or clearance work. This includes both overhead and underground services. The following procedures are to be strictly adhered to:
Utility Surveys:
Conduct comprehensive surveys to identify all existing utilities on site.
Use ground-penetrating radar (GPR) and cable avoidance tools (CAT) to detect underground services.
Engage with utility companies to obtain up-to-date service plans.
Marking and Mapping:
Clearly mark all identified services on the ground using appropriate colour-coded paint or markers.
Create a detailed site map indicating the location of all utilities, which must be displayed prominently on site.
Isolation of Services:
Prior to any clearance or excavation, ensure that all identified services are isolated where possible.
Obtain necessary permits and authorisations for isolations from relevant utility providers.
Confirm isolation by testing the service to ensure it is no longer live.
Temporary Water and Electric Supplies:
Install temporary water and electric supplies as per the project requirements.
Ensure that temporary supplies are installed by qualified personnel and comply with relevant regulations.
Temporary electric supplies must be protected with residual current devices (RCDs) and regularly inspected.
Protection of Services:
Implement protective measures for any services that cannot be isolated, such as physical barriers or warning signs.
Ensure that all personnel are briefed on the location and protection measures of live services during site inductions.
Emergency Procedures:
Establish emergency procedures in case of accidental damage to services.
Ensure that emergency contact numbers for all utility providers are readily available on site.
Monitoring and Maintenance:
Regularly inspect and maintain temporary supplies to ensure they remain safe and functional.
Document all inspections and maintenance activities in the site logbook.
By adhering to these procedures, the risk of accidental damage to services during site setup will be minimised, ensuring a safer working environment for all personnel involved.

Hazardous substances

Hazardous substances will be managed with the utmost care during the site setup phase. The following procedures will be strictly adhered to:
Identification and Assessment: Prior to commencing any work, a thorough assessment will be conducted to identify any hazardous substances that may be present on-site, including those potentially encountered during the clearance of undergrowth and utility surveys.
COSHH Assessments: Control of Substances Hazardous to Health (COSHH) assessments will be completed for all identified hazardous substances. These assessments will detail the nature of the substances, associated risks, and control measures required.
Storage: All hazardous substances will be stored in clearly labelled, secure containers. These containers will be kept in a designated, well-ventilated area away from welfare facilities and pedestrian access routes to prevent accidental exposure.
Handling Procedures: Personnel handling hazardous substances will be provided with appropriate personal protective equipment (PPE) such as gloves, masks, and eye protection. Handling procedures will be strictly followed as per COSHH assessments to minimise risk.
Spill Response: Spill kits will be readily available on-site. In the event of a spill, trained personnel will follow the spill response procedure, which includes immediate containment, notification of site management, and safe disposal of contaminated materials.
Waste Disposal: Hazardous waste generated during site setup, including any contaminated materials from spill responses, will be disposed of in accordance with relevant regulations. Waste will be segregated and stored in designated areas until it can be safely removed by a licenced waste carrier.
Training: All personnel involved in site setup will receive training on the safe handling and management of hazardous substances. This training will include information on the potential hazards, safe work practises, emergency procedures, and the use of PPE.
By adhering to these procedures, the risk associated with hazardous substances during the site setup phase will be effectively managed, ensuring the safety of all personnel and compliance with relevant health and safety legislation.

Deliveries and materials handling

Deliveries and materials handling
All deliveries related to the site setup shall be coordinated to minimise disruption and ensure safety. The following procedures must be adhered to:
Delivery Schedule: A delivery schedule will be established and communicated to all suppliers. Deliveries should be planned outside peak hours to avoid congestion and ensure safe access.
Designated Offloading Area: A specific offloading area will be identified and clearly marked. This area will be situated away from pedestrian pathways and operational zones to prevent accidents.
Vehicle Access: Delivery vehicles must follow the designated access routes as outlined in the site plan. Drivers will be briefed on these routes during their initial visit to the site.
Traffic Marshals: Trained traffic marshals will be present during delivery times to guide vehicles safely into and out of the site. They will also ensure that vehicles adhere to speed limits and other site-specific traffic regulations.
Material Handling: All materials must be handled using appropriate lifting equipment. Manual handling should be minimised, and where unavoidable, proper manual handling techniques must be employed.
Storage: Materials will be stored in designated areas, ensuring they are secure and do not obstruct pathways or emergency exits. Temporary fencing will be used to secure high-value or hazardous materials.
Waste Management: Packaging and waste materials from deliveries must be promptly removed and disposed of in accordance with the site’s waste management plan. This will help maintain a clean and safe working environment.
Utility Surveys: Prior to any ground penetration for material storage or temporary structures, utility surveys must be completed to identify any underground services. This will prevent accidental damage to utilities.
Communication: All personnel involved in deliveries and material handling will be briefed on these procedures during site inductions. Regular toolbox talks will reinforce these protocols.
By adhering to these procedures, we aim to ensure the safe and efficient handling of deliveries and materials during the initial site setup phase.

PPE

All personnel involved in the initial temporary works on site must adhere to the following PPE requirements:
Mandatory PPE:
Hard Hats: All workers must wear hard hats at all times to protect against potential head injuries from overhead hazards during the installation of Heras fencing and utility surveys.
High-Visibility Vests: High-visibility vests must be worn to ensure that all personnel are easily seen, particularly during vehicle movements and the clearance of undergrowth.
Safety Boots: Steel-toe safety boots are required to protect feet from heavy objects and uneven terrain during site setup activities.
Gloves: Appropriate gloves must be worn when handling fencing materials, clearing undergrowth, and during any manual handling tasks to prevent cuts and abrasions.
Task-Specific PPE:
Eye Protection: Safety goggles or face shields must be worn during the installation of temporary water and electric supplies to protect against splashes and debris.
Hearing Protection: Ear defenders or earplugs should be used when operating loud machinery or equipment, such as during the clearance of undergrowth with power tools.
Dust Masks/Respirators: When clearing undergrowth or conducting structural surveys in dusty environments, dust masks or respirators must be worn to prevent inhalation of harmful particles.
Additional Considerations:
Weather-Appropriate Clothing: Depending on weather conditions, additional protective clothing such as waterproofs or thermal wear may be necessary to ensure worker comfort and safety.
Inspection and Maintenance: All PPE must be regularly inspected for damage and wear. Any defective PPE must be replaced immediately to ensure ongoing protection.
Training: All personnel must receive training on the correct use and maintenance of PPE. This includes understanding when specific PPE is required and how to properly fit and wear each item.
By adhering to these specific PPE procedures, we aim to ensure the safety and well-being of all personnel involved in the site setup activities.

Emergency procedures

Emergency procedures
In the event of an emergency during the site setup phase, the following procedures must be adhered to:
Emergency Contact Information:
Ensure that all personnel are aware of the emergency contact numbers, including local emergency services, site manager, and first aiders.
Display emergency contact information prominently at the site entrance and within welfare facilities.
First Aid:
A designated first aid point will be established within the welfare cabin.
Ensure that a qualified first aider is present on-site at all times during working hours.
First aid kits must be fully stocked and checked regularly.
Fire Safety:
Install fire extinguishers at strategic points around the site, including near the welfare cabin and at the main entrance.
Conduct a fire risk assessment prior to commencing work and ensure all personnel are briefed on fire evacuation procedures.
Establish a fire assembly point at a safe distance from the site, clearly marked and communicated to all workers.
Evacuation Procedures:
In case of an emergency requiring evacuation, a continuous alarm will be sounded.
All personnel must cease work immediately and proceed to the designated assembly point in an orderly manner.
The site manager will conduct a roll call to ensure all personnel are accounted for.
No one is to re-enter the site until it has been declared safe by the site manager or emergency services.
Utility Emergencies:
Prior to any ground disturbance, conduct thorough utility surveys to identify and mark overhead and underground utilities.
In the event of accidental damage to utilities, cease work immediately and evacuate the area if necessary.
Contact the relevant utility provider and follow their instructions for managing the situation.
Communication:
Equip key personnel with two-way radios or mobile phones to ensure effective communication during an emergency.
Regularly test communication devices to ensure they are in working order.
Training and Drills:
Conduct emergency procedure training for all personnel during site inductions.
Schedule regular emergency drills to ensure all workers are familiar with evacuation routes and procedures.
By adhering to these specific procedures, we aim to ensure the safety and well-being of all personnel during the initial site setup phase.

Safety of public and occupiers

Safety of Public and Occupiers
To ensure the safety of the public and occupiers during the initial site setup, the following procedures will be implemented:
Heras Fencing Installation:
Erect Heras fencing around the entire perimeter of the site to prevent unauthorised access.
Ensure fencing is securely anchored and regularly inspected for stability.
Display clear signage on the fencing indicating restricted access and potential hazards.
Securing Site Access Points:
Designate specific entry and exit points for vehicles and pedestrians.
Install lockable gates at all access points, ensuring they are closed and locked outside of working hours.
Position security personnel at access points during operational hours to monitor and control entry.
Vehicle and Pedestrian Segregation:
Establish separate routes for vehicles and pedestrians to minimise interaction.
Mark pedestrian pathways clearly with barriers and signage.
Implement speed limits for vehicles within the site to ensure safe movement.
Parking and Offloading Areas:
Identify and mark designated parking areas for site personnel and visitors away from public access points.
Allocate specific zones for offloading materials, ensuring these areas are well away from pedestrian routes.
Welfare Facilities:
Install welfare cabins or utilise existing facilities, ensuring they are positioned within the secured site boundary.
Provide clear signage directing personnel to welfare facilities, ensuring these routes do not intersect with public areas.
Clearance of Undergrowth:
Conduct undergrowth clearance within the secured perimeter only.
Use appropriate machinery and tools, ensuring all operations are conducted away from public view and access.
Utility Surveys:
Perform overhead and underground utility surveys within the fenced area.
Mark identified utilities clearly to prevent accidental damage during subsequent works.
Temporary Water/Electric Supplies:
Install temporary water and electric supplies within the secured site boundary.
Ensure all temporary installations comply with relevant safety standards and are regularly inspected.
Structural Surveys:
Conduct structural surveys within the secured perimeter, ensuring surveyors are aware of public safety protocols.
Use appropriate barriers and signage to demarcate survey areas, preventing unauthorised access.
By adhering to these procedures, the safety of the public and occupiers will be maintained throughout the site setup phase.

Asbestos

Asbestos Management Procedures
Prior to the commencement of site setup activities, a comprehensive asbestos survey must be conducted by a licenced asbestos surveyor. This survey will identify any asbestos-containing materials (ACMs) within the designated site area, particularly focusing on areas where temporary works such as the installation of Heras fencing, welfare facilities, and utility surveys will take place.
Survey and Identification:
Conduct a Refurbishment and Demolition (R&D) asbestos survey in all areas where ground disturbance or structural modifications are planned.
Clearly mark and record the locations of any identified ACMs on site plans.
Ensure that all personnel involved in site setup are briefed on the locations of ACMs and the associated risks.
Control Measures:
If ACMs are identified in areas where Heras fencing or welfare facilities are to be installed, these materials must be removed or encapsulated by a licenced asbestos removal contractor before any work begins.
Establish exclusion zones around identified ACMs until they have been safely managed.
Use appropriate signage to warn of the presence of asbestos and restrict access to authorised personnel only.
Safe Work Practises:
Ensure that all workers involved in site setup activities have received asbestos awareness training.
Prohibit any drilling, cutting, or disturbance of materials suspected to contain asbestos unless confirmed safe by the surveyor.
Provide appropriate personal protective equipment (PPE) such as disposable overalls and respiratory protective equipment (RPE) for workers in proximity to ACMs.
Monitoring and Compliance:
Regularly inspect the site to ensure compliance with asbestos management procedures.
Maintain records of all asbestos-related activities, including surveys, removal works, and training sessions.
Report any accidental disturbance of ACMs immediately to the site manager and halt work in the affected area until it is declared safe by a competent person.
By adhering to these specific procedures, the risk of asbestos exposure during the initial temporary works and site setup will be effectively managed, ensuring the safety of all personnel on site.

Monitoring

Monitoring
During the initial site setup, monitoring will be conducted to ensure compliance with health and safety regulations and to maintain a secure and efficient working environment. The following procedures will be implemented:
Daily Inspections:
A designated Site Manager will conduct daily inspections of the Heras fencing to ensure it remains intact and secure, preventing unauthorised access.
Inspections of vehicle and pedestrian access routes will be carried out to confirm they are clearly marked, unobstructed, and safe for use.
Welfare facilities, including temporary water and electric supplies, will be checked daily to ensure they are operational and meet hygiene standards.
Weekly Audits:
A comprehensive audit of the site setup will be performed weekly by the Health and Safety Officer. This will include checking the integrity of fencing, the condition of access routes, and the functionality of welfare facilities.
Utility surveys, both overhead and underground, will be reviewed to ensure no new hazards have emerged and that all identified risks are being managed appropriately.
Utility Monitoring:
Continuous monitoring of temporary water and electric supplies will be conducted to detect any leaks, faults, or other issues. Any problems identified will be addressed immediately to prevent disruption and ensure safety.
Structural Surveys:
Regular checks on the progress and findings of structural surveys will be conducted to ensure any potential issues are identified early and appropriate measures are taken.
Clearance of Undergrowth:
Monitoring of undergrowth clearance activities will be carried out to ensure that all vegetation is removed safely and that no hazards are left behind. This includes checking for hidden obstacles or potential trip hazards.
Incident Reporting:
Any incidents or near-misses during the site setup phase must be reported immediately to the Site Manager. A thorough investigation will be conducted, and findings will be documented to prevent recurrence.
Documentation:
All monitoring activities, including daily inspections, weekly audits, and incident reports, will be documented in a site logbook. This logbook will be reviewed regularly by the Site Manager and Health and Safety Officer to ensure ongoing compliance and address any emerging issues promptly.
By adhering to these specific monitoring procedures, we aim to maintain a safe and efficient site setup process, ensuring all health and safety standards are met.

Waste management

Waste management during the site setup phase will be conducted with strict adherence to environmental regulations and site-specific requirements.
Segregation of Waste:
All waste generated during the installation of Heras fencing, clearance of undergrowth, and other initial activities will be segregated at the source.
Separate containers will be provided for different types of waste, including general waste, recyclable materials, and hazardous waste.
Collection and Disposal:
Waste collection points will be established at designated areas on-site.
Regular collection schedules will be implemented to ensure waste does not accumulate and cause obstructions or hazards.
Licenced waste carriers will be employed for the transportation of waste off-site to authorised disposal facilities.
Documentation:
Waste transfer notes will be maintained for all waste leaving the site, ensuring traceability and compliance with legal requirements.
Records of waste types, quantities, and disposal methods will be kept and reviewed periodically.
Minimisation Strategies:
Efforts will be made to minimise waste generation through efficient planning and material usage.
Reusable materials, such as fencing panels and temporary structures, will be stored properly for future use.
Site Clearance:
During the clearance of undergrowth, green waste will be separated and disposed of in an environmentally friendly manner.
Any hazardous materials discovered during utility surveys or structural surveys will be handled by trained personnel and disposed of according to specific regulations.
Temporary Facilities:
Waste generated from welfare facilities, including sanitary waste, will be managed by a licenced contractor.
Regular cleaning schedules will be established to maintain hygiene and prevent waste accumulation.
Monitoring and Compliance:
Site supervisors will conduct regular inspections to ensure compliance with waste management procedures.
Any non-compliance or issues identified will be addressed promptly to maintain site safety and environmental standards.
By adhering to these procedures, the site setup phase will maintain high standards of waste management, ensuring a safe and compliant working environment.

Environmental considerations

Environmental considerations
During the initial site setup, specific procedures will be implemented to mitigate environmental impact. These procedures are as follows:
1. Indergrowth Clearance:
Prior to any clearance activities, a survey will be conducted to identify any protected species or habitats.
Only designated areas will be cleared, and all vegetation removal will be carried out using hand tools to minimise disturbance.
Cleared vegetation will be collected and disposed of in accordance with local environmental regulations.
2. Utility Surveys:
Both overhead and underground utility surveys will be conducted to prevent accidental damage to existing services.
Non-invasive methods such as ground-penetrating radar (GPR) will be used to locate underground utilities.
Any findings will be clearly marked on-site to avoid unnecessary excavation and potential environmental harm.
3. Installation of Heras Fencing:
Fencing will be installed to demarcate the site boundary and prevent unauthorised access.
Care will be taken to avoid damaging existing trees and shrubs during installation.
Temporary fencing will be inspected regularly to ensure it remains secure and does not pose a hazard to local wildlife.
4. Temporary Water and Electric Supplies:
Temporary water supplies will be sourced from existing mains where possible, reducing the need for additional infrastructure.
Electric supplies will utilise energy-efficient equipment to minimise power consumption.
All temporary installations will comply with relevant environmental standards to prevent contamination or pollution.
5. Welfare Facilities:
Welfare cabins or existing facilities will be equipped with waste segregation bins to encourage recycling.
Sanitary waste will be managed by licenced contractors to ensure proper disposal.
Water-saving devices will be installed in welfare facilities to reduce water usage.
6. Vehicle and Pedestrian Access:
Designated access routes will be established to minimise soil compaction and erosion.
Temporary roads and paths will be constructed using permeable materials to allow natural drainage.
Dust suppression measures, such as water spraying, will be employed during dry conditions to reduce airborne particles.
7. Parking and Offloading Areas:
Parking and offloading areas will be located away from sensitive environmental zones.
Spill kits will be available on-site to address any accidental fuel or oil spills promptly.
Vehicles will be required to switch off engines when stationary to reduce emissions.
By adhering to these specific procedures, the project aims to minimise its environmental footprint during the site setup phase.

Near neighbours and nuisance

Project specific procedures:
To minimise disruption and nuisance to near neighbours during the site setup phase, the following procedures will be implemented:
Communication:
Prior to commencement, a letter drop will be conducted to inform all neighbouring properties of the upcoming works, including the schedule and nature of activities.
A designated liaison officer will be appointed to address any concerns or complaints from neighbours promptly.
Noise Control:
Installation of Heras fencing and other temporary works will be carried out during standard working hours (08:00 – 18:00) to avoid early morning or late evening disturbances.
Use of low-noise equipment where possible, particularly during the installation of welfare facilities and utility surveys.
Dust and Debris Management:
During the clearance of undergrowth, water suppression techniques will be employed to minimise dust generation.
All debris and waste materials will be promptly removed from site and transported in covered skips to prevent dust and spillage.
Traffic Management:
Clearly marked vehicle access routes will be established to ensure minimal disruption to local traffic.
Designated parking and offloading areas will be identified within the site boundaries to prevent congestion on public roads.
Traffic marshals will be deployed during peak times to manage vehicle movements and ensure pedestrian safety.
Utility Surveys and Temporary Supplies:
Utility surveys (both overhead and underground) will be conducted with minimal excavation to reduce noise and visual impact.
Temporary water and electric supplies will be installed using non-intrusive methods where feasible.
Welfare Facilities:
Welfare cabins or existing facilities will be positioned away from neighbouring properties to reduce visual impact and noise.
Regular maintenance of welfare facilities will ensure cleanliness and prevent odours.
Monitoring and Review:
Regular site inspections will be conducted to ensure compliance with the above procedures.
Feedback from neighbours will be reviewed weekly, and adjustments to procedures will be made as necessary to address any issues raised.
By adhering to these specific procedures, the project aims to minimise any potential nuisance to near neighbours during the site setup phase.

Occupational health

Occupational health considerations during the site setup phase will focus on mitigating risks associated with manual handling, exposure to dust and noise, and ensuring proper hygiene and welfare facilities.
Manual Handling:
All personnel involved in the installation of Heras fencing, clearing undergrowth, and handling materials for temporary works must be trained in proper manual handling techniques.
Mechanical aids such as trolleys and lifting equipment should be used where possible to reduce the risk of musculoskeletal injuries.
Team lifting should be employed for heavy or awkward loads, with clear communication and coordination among team members.
Dust and Noise Exposure:
Dust suppression methods, such as damping down with water, must be employed during the clearance of undergrowth and any excavation activities.
Personnel must wear appropriate respiratory protective equipment (RPE) when working in dusty conditions.
Noise levels should be monitored, and hearing protection must be provided to workers operating or working near noisy equipment, such as generators or power tools.
Hygiene and Welfare Facilities:
Welfare facilities, including toilets, washing facilities, and rest areas, must be installed and maintained in a clean and hygienic condition.
Handwashing stations with soap and water must be readily available to all personnel to prevent the spread of contaminants.
Drinking water must be provided on-site, and personnel should be encouraged to stay hydrated, especially during physically demanding tasks.
Utility Surveys:
Personnel conducting utility surveys must be aware of the potential health risks associated with exposure to hazardous substances such as asbestos or contaminated soil.
Appropriate personal protective equipment (PPE) must be worn during these surveys, including gloves, safety boots, and high-visibility clothing.
Any findings of hazardous materials must be reported immediately, and work in the affected area should cease until a proper risk assessment and control measures are implemented.
Vehicle and Pedestrian Access:
Clear pathways must be established to separate vehicle and pedestrian access to reduce the risk of accidents.
High-visibility clothing must be worn by all personnel on-site to ensure they are easily seen by vehicle operators.
Safe parking and offloading areas must be designated to prevent congestion and reduce the risk of accidents.
By adhering to these specific procedures, the site setup phase can be conducted safely, minimising occupational health risks to all personnel involved.

Amendments and authorisation

Amendments to the Method Statement
All amendments to the method statement during the site setup phase must be documented and authorised by the Site Manager. Any changes to the procedures, particularly those involving the installation of Heras fencing, securing the site, and setting up welfare facilities, must be reviewed for compliance with health and safety regulations.
Procedure for Amendments:
Identification of Need for Amendment:
Any team member identifying a need for amendment must report it immediately to the Site Manager.
The Site Manager will assess the necessity and implications of the proposed change.
Documentation:
The proposed amendment must be documented in writing, detailing the specific changes required.
The document should include the reason for the amendment and any potential impact on safety and project timelines.
Review and Approval:
The Site Manager will review the proposed amendment in consultation with relevant stakeholders, including health and safety advisors.
Upon approval, the Site Manager will sign off on the amendment document.
Communication:
The approved amendment will be communicated to all site personnel during a toolbox talk.
Updated method statements will be distributed, and all team members must acknowledge receipt and understanding.
Authorisation Process:
Site Manager’s Role:
The Site Manager holds the authority to approve or reject amendments related to site setup activities.
In cases where significant changes are proposed, the Site Manager may consult with senior management or external health and safety consultants.
Record Keeping:
All amendments and authorisations must be recorded in the site logbook.
Copies of amended method statements must be kept on-site and made available for inspection by regulatory bodies.
Specific Considerations for Site Setup:
Heras Fencing Installation:
Any changes to the layout or type of fencing must ensure continued security against unauthorised access.
Welfare Facilities:
Amendments involving welfare facilities must comply with legal requirements for worker welfare, including sanitation and rest areas.
Utility Surveys and Temporary Supplies:
Changes to procedures for utility surveys or installation of temporary water/electric supplies must be coordinated with utility providers to prevent service disruptions or hazards.
By adhering to these procedures, we ensure that all amendments during the site setup phase are managed effectively, maintaining compliance with health and safety standards.

Activities

Installation of Heras Fencing

Ensure all personnel are wearing appropriate personal protective equipment (PPE), including high-visibility clothing, safety boots, gloves, and hard hats.
Conduct a toolbox talk to brief the team on the installation process and safety measures.
Safely unload fencing panels, feet, and couplers from the delivery vehicle using appropriate lifting techniques or mechanical aids.
Place materials in a designated storage area close to the installation site to minimise manual handling.
Lay out the fence feet along the marked perimeter at regular intervals, ensuring they are stable and level.
Use a measuring tape to maintain consistent spacing between feet, typically 3.5 metres apart.
With two workers, lift the first fence panel and position it into the slots of the first two fence feet.
Ensure the panel is upright and secure before moving to the next panel.
Attach couplers at the top and bottom of each panel where they meet, using a spanner to tighten them securely.
Ensure all couplers are tightened to prevent any movement or dislodgement of the panels.
Position gate panels at designated entry points, ensuring they align with the fence panels.
Secure gates with appropriate hinges and locks, ensuring they open and close smoothly.
Conduct a thorough inspection of the entire fence line to ensure all panels are secure and stable.
Check that all couplers are tightened and that there are no gaps or weak points in the fencing.
Attach security signage to the fencing at regular intervals, including “No Entry” and “Construction Site” signs.
If required, install additional security measures such as anti-climb devices or CCTV cameras.
Perform a final walk-around inspection to ensure the fencing is installed correctly and safely.
Address any issues or adjustments needed before signing off on the installation.
Record the completion of the installation in the site logbook.
Report any incidents or near-misses that occurred during the installation process.
Remove any excess materials, tools, and equipment from the site and store them appropriately.
Dispose of any waste or debris generated during the installation process in accordance with site waste management procedures.
Brief site personnel on the new perimeter security measures and access points.
Ensure that emergency access routes are clearly marked and unobstructed.
Review and update the site security plan to reflect the newly installed fencing.
Securing the Site from Unauthorised Access

Ensure all personnel involved are briefed on the security plan and understand their roles
Confirm that all necessary materials (gates, locks, signage) are on-site and in good condition
Conduct a final check of the Heras fencing to ensure it is properly installed and secure
Identify and mark the designated entry and exit points
Position the lockable gates at these points, ensuring they align with the fencing
Secure the gates to the fencing using appropriate fixings and ensure they are stable
Install heavy-duty locks on all gates
Test each lock to ensure it functions correctly and cannot be easily tampered with
Distribute keys to authorised personnel only, maintaining a log of key holders
Place clear and visible security signage around the site perimeter
Ensure signs indicate restricted access, emergency contact information, and any other relevant warnings
Position signs at regular intervals and at all entry points
If required, install temporary lighting at entry points and around the site perimeter to enhance visibility
Set up CCTV cameras at strategic locations to monitor access points and vulnerable areas
If using security personnel, establish a schedule and assign them to patrol key areas
Conduct a thorough inspection of all security measures to ensure they are correctly implemented
Test all systems (locks, lighting, CCTV) to confirm they are operational
Establish a monitoring routine to regularly check the integrity of the security setup
Inform all site personnel of the security measures in place and the importance of maintaining them
Provide contact details for reporting any security breaches or concerns
Maintain a log of any incidents or issues related to site security for future reference
Document the completion of the security setup, including any deviations from the original plan
Update the site security plan with any changes or additional measures taken
Brief all site personnel on the security measures in place and their responsibilities
Distribute keys and access codes to authorised personnel, maintaining a log of recipients
Set up a schedule for regular monitoring and maintenance of security measures
Establish a reporting system for any security breaches or concerns
Coordinate with security personnel or services to ensure ongoing site surveillance
Review and update emergency contact information and procedures
File all relevant documentation, including inspection reports and security logs, for future reference
Arrangements for Vehicle and Pedestrian Access

Conduct a site survey to assess current conditions and identify potential hazards
Review site plans and layout to determine the most suitable routes for vehicle and pedestrian access
Develop a detailed traffic management plan, including designated routes for vehicles and pedestrians, and provisions for emergency access and egress
Obtain necessary permits and approvals from local authorities for the proposed access arrangements
Communicate the traffic management plan to all relevant personnel, including site workers, delivery drivers, and visitors
Install temporary signage to clearly mark vehicle and pedestrian routes
Erect barriers or fencing to separate vehicle and pedestrian traffic where necessary
Ensure all signage is visible and legible
Conduct training sessions for all personnel on the new access arrangements, emphasising the importance of adhering to designated routes and following safety protocols
Assign traffic marshals or security personnel to monitor access points and enforce compliance with the traffic management plan
Regularly inspect access routes to ensure they remain clear and safe
Verify that emergency access routes are clear and accessible at all times
Ensure all personnel are aware of emergency procedures and routes
Conduct a final inspection of all access routes to ensure they are properly marked and free of hazards
Verify that all signage and barriers are correctly installed and secure
Brief all site personnel on the completed access arrangements and any changes made during implementation
Update site plans to reflect the new vehicle and pedestrian access routes
Document any issues encountered during the implementation process and the actions taken to resolve them
Establish a schedule for regular inspections and maintenance of access routes, signage, and barriers
Monitor compliance with the traffic management plan and address any non-compliance promptly
Review feedback from site personnel regarding the effectiveness of the access arrangements
Make any necessary adjustments to improve safety and efficiency based on feedback and observations
Ensure that emergency access routes remain clear and accessible at all times
Identifying Parking and Offloading Areas

Review the site layout and plans to understand the overall site configuration.
Conduct a preliminary site walk to identify potential areas for parking and offloading.
Identify any existing hazards in the proposed areas, such as uneven ground, proximity to utilities, or restricted access points.
Document all identified hazards and communicate them to the site management team.
Engage with site management, safety officers, and relevant stakeholders to discuss proposed areas.
Ensure all parties agree on the suitability of the identified locations.
Plan clear and safe access routes for vehicles and pedestrians to the designated parking and offloading areas.
Ensure routes are free from obstructions and adequately marked.
Verify the locations of existing underground and overhead utilities to avoid any interference.
Mark utility locations clearly on site plans and physically on the ground if necessary.
Obtain any necessary permits or approvals from local authorities or site management.
Ensure all documentation is in place before proceeding.
Inform all site personnel of the designated parking and offloading areas through briefings and signage.
Provide clear instructions on how to access these areas safely.
Install temporary signage to direct vehicles and pedestrians to the designated areas.
Erect barriers or fencing if required to delineate the parking and offloading zones.
Implement traffic management plans, including the use of traffic marshals if necessary.
Ensure that traffic flow is controlled and that vehicles can move safely within the site.
Conduct a final inspection of the designated areas to ensure they are safe and fit for purpose.
Address any last-minute issues or adjustments as needed.
Regularly monitor the use of parking and offloading areas to ensure ongoing safety and compliance.
Make adjustments as necessary based on site conditions and feedback from personnel.
Communicate the designated parking and offloading areas to all site personnel.
Update site plans to reflect the identified areas.
Install permanent signage and barriers as required.
Brief traffic marshals and relevant staff on the new arrangements.
Monitor the use of the areas to ensure compliance and safety.
Conduct regular inspections to identify and rectify any issues.
Review and update traffic management plans if necessary.
Provide feedback to site management on the effectiveness of the arrangements.
Document any incidents or near-misses related to parking and offloading.
Ensure ongoing communication with all stakeholders regarding any changes or updates.
Installation of Welfare Facilities

Review the risk assessment and method statement specific to the installation of welfare facilities
Ensure all personnel involved are briefed on the installation plan, safety procedures, and emergency protocols
Verify that all necessary permits and approvals have been obtained
Clear the designated area of any debris, vegetation, or obstructions
Ensure the ground is level and stable to support the welfare facilities
Coordinate with the delivery company to schedule the arrival of welfare cabins or facilities
Use appropriate lifting equipment operated by certified personnel to offload the facilities
Ensure a clear and safe offloading area, free from pedestrian traffic
Position the welfare cabins or facilities in the designated area as per the site plan
Use levelling tools to ensure the facilities are stable and secure
Anchor the facilities to the ground if necessary to prevent movement
Connect the welfare facilities to temporary water supply systems, ensuring all connections are secure and leak-free
Connect the welfare facilities to temporary electrical supply systems, ensuring compliance with electrical safety standards
Test all utility connections to confirm they are functioning correctly
Install any internal fixtures and fittings as required
Ensure all internal areas are clean and free from hazards
Conduct a thorough inspection of the installed welfare facilities to ensure they meet health and safety standards
Verify that all emergency exits are accessible and clearly marked
Ensure fire safety equipment is installed and operational
Conduct a final review with all relevant personnel to confirm the installation is complete and compliant with regulations
Handover the welfare facilities to site management for use by site personnel
Document the installation process and any issues encountered for future reference
Verify that all utility connections are secure and functioning correctly
Ensure all internal fixtures and fittings are working as intended
Confirm that all safety equipment is installed and operational
Clean the surrounding area to remove any debris or materials left from the installation process
Update site plans to reflect the location and details of the installed welfare facilities
Brief site personnel on the location and use of the welfare facilities
Document any issues encountered during installation and the actions taken to resolve them
Ensure that regular maintenance schedules are established for the welfare facilities
Report the completion of the installation to site management and relevant authorities if required
Clearance of Undergrowth

Conduct a site walkover to identify areas requiring clearance
Review site plans and any existing surveys for potential hazards
Obtain necessary permits and approvals for vegetation clearance
Conduct a risk assessment specific to the undergrowth clearance task
Brief all personnel on the scope of work and safety procedures
Ensure all personnel have appropriate personal protective equipment (PPE)
Arrange for the availability of suitable machinery and tools
Identify and mark any underground utilities in the clearance area
Establish a safe disposal plan for cleared vegetation
Set up exclusion zones to prevent unauthorised access during clearance operations
Conduct a toolbox talk to brief all personnel on the task, hazards, and safety measures
Confirm that all personnel have the necessary PPE, including gloves, safety boots, high-visibility clothing, and eye protection
Perform a final walkover of the area to identify any new hazards or changes since the initial assessment
Ensure all underground utilities are clearly marked and protected
Set up barriers and signage to create exclusion zones around the work area
Ensure only authorised personnel have access to the clearance zone
Inspect all machinery and tools to ensure they are in good working condition
Verify that all safety guards and devices are in place and functioning
Begin by manually removing smaller vegetation using hand tools such as shears and pruners
Use mechanical equipment like brush cutters or chainsaws for larger vegetation, ensuring operators are trained and competent
Work systematically from one end of the area to the other to maintain control and organisation
Collect and segregate cleared vegetation into designated disposal areas
Follow the established disposal plan, ensuring waste is removed from the site promptly and safely
Have a designated supervisor continuously monitor the work for compliance with safety procedures
Address any emerging hazards or issues immediately
Once clearance is complete, conduct a thorough inspection of the area to ensure all vegetation has been removed as required
Remove exclusion zones and barriers only after confirming the area is safe
Conduct a final inspection of the cleared area to ensure all vegetation has been removed as required
Remove all exclusion zones, barriers, and signage from the work area
Ensure all machinery and tools are cleaned, inspected, and stored properly
Safely dispose of or remove all cleared vegetation from the site according to the disposal plan
Update site plans and records to reflect the completed clearance work
Hold a debriefing session with all personnel involved to review the task and discuss any issues encountered
Document any incidents, near misses, or lessons learned during the task
Report the completion of the clearance task to the site manager or relevant authority
Review and update the risk assessment and method statement if necessary, based on the outcomes of the task
Ensure the cleared area is ready for subsequent construction activities, confirming it is safe and compliant with site requirements
Utility Surveys (Overhead and Underground)

Conduct a safety briefing with all personnel involved, outlining the scope of work, potential hazards, and emergency procedures.
Ensure the survey area is clearly marked with appropriate signage and barriers to prevent unauthorised access.
Verify that all necessary permits and permissions have been obtained.
Inspect and calibrate all survey equipment, including ground-penetrating radar (GPR), electromagnetic locators, and any other relevant tools.
Ensure all personnel are equipped with appropriate personal protective equipment (PPE), such as high-visibility clothing, hard hats, and safety boots.
Conduct a visual inspection of the site to identify any visible utility markers, manholes, or overhead lines.
Document any findings on the site plan.
Use binoculars or other visual aids to inspect overhead lines for any signs of damage or wear.
Record the location and condition of overhead utilities on the site plan.
Maintain a safe distance from overhead lines as per HSE guidelines.
Use electromagnetic locators to detect underground utilities. Sweep the area methodically to ensure comprehensive coverage.
Follow up with ground-penetrating radar (GPR) to confirm the presence and depth of detected utilities.
Mark the locations of underground utilities on the ground using spray paint or flags.
Record all findings on the site plan, noting the type, depth, and condition of each utility.
Cross-check survey results with existing utility records to ensure accuracy.
If discrepancies are found, conduct additional sweeps to verify findings.
Compile and document all survey findings, including maps and photographs.
Update the site plans to reflect the locations and conditions of identified utilities.
Prepare a detailed survey report and distribute it to relevant stakeholders.
Conduct a debriefing session with the survey team to review the process and address any issues encountered.
Update the risk assessment and method statement based on survey findings.
Communicate the survey results to all site personnel, highlighting any areas of concern or special precautions.
Ensure that all marked utility locations are clearly visible and maintained throughout the project.
Notify utility providers of any discrepancies or potential issues identified during the survey.
Archive all survey documentation for future reference and compliance purposes.
Installation of Temporary Water/Electric Supplies

Ensure all personnel involved are briefed on the task and safety procedures
Verify that all necessary permits and approvals have been obtained
Confirm the availability of required materials and equipment on site
Mark the locations for temporary water and electric supply installations as per the site plan
Set up barriers and signage to restrict access to the work areas
Ensure existing utilities are identified and marked to avoid accidental damage
Isolate any existing utilities if necessary, following proper lockout/tagout procedures
Conduct trenching and excavation work for laying utility lines, ensuring compliance with safety regulations
Use appropriate shoring and trench support systems to prevent collapses
Lay temporary water supply pipes in the excavated trenches
Connect pipes securely using appropriate fittings and ensure all joints are watertight
Backfill trenches carefully, ensuring no damage to the pipes
Install temporary electrical distribution boards at designated locations
Run electrical cables from the distribution boards to required points, ensuring cables are protected from damage
Connect cables securely to the distribution boards and ensure all connections are properly insulated
Coordinate with utility providers for the connection of temporary water and electric supplies to the main utilities
Ensure all connections are made by qualified personnel and comply with relevant standards
Test the temporary water supply system for leaks and ensure proper flow
Test the electrical supply system for proper voltage and load capacity
Rectify any issues identified during testing
Conduct a final inspection of the installation to ensure compliance with safety standards
Document the installation process, including any deviations from the plan and corrective actions taken
Update site plans to reflect the locations of temporary water and electric supplies
Brief site personnel on the proper use and maintenance of the temporary utilities
Establish a schedule for regular inspections and maintenance of the temporary supplies
Ensure all safety signage and barriers remain in place around the utility installations
Communicate with utility providers to confirm successful connection and operation
Store any excess materials and equipment safely for future use or disposal
Review and update the risk assessment and method statement to reflect any changes or lessons learned during the installation process
Structural Surveys

Review all relevant site plans, previous survey reports, and structural drawings
Conduct a pre-survey safety briefing with the survey team to discuss potential hazards and safety measures
Ensure all necessary permits and authorisations are obtained
Perform an initial walkthrough of the site to identify key areas for the survey
Confirm that access to all relevant areas is clear and safe
Mark any hazardous areas that need special attention
Transport survey equipment to the designated areas
Set up equipment according to manufacturer’s instructions, ensuring stability and proper calibration
Use appropriate personal protective equipment (PPE) such as hard hats, high-visibility vests, and safety boots
Begin the survey by systematically inspecting each structural element as per the survey plan
Use tools such as laser levels, measuring tapes, and cameras to document conditions
Record any signs of structural damage, wear, or potential issues
Collect data meticulously, ensuring accuracy and completeness
Take photographs and notes of any areas of concern
Use digital tools or software for real-time data entry if available
Maintain clear communication with the survey team throughout the process
Report any immediate safety concerns to site management without delay
Ensure all findings are communicated to relevant stakeholders promptly
Dismantle and safely store all survey equipment
Conduct a debriefing session with the survey team to review findings and discuss any issues encountered
Compile a comprehensive survey report, including all data, photographs, and recommendations
Submit the survey report to site management and relevant authorities
Discuss required remedial actions based on survey findings
Schedule follow-up inspections if necessary to monitor identified issues
Update site plans and documentation with survey data
Communicate findings and recommendations to all relevant personnel
Ensure immediate safety concerns are addressed promptly
Review and update risk assessments and method statements as needed

Hazardous Substances

Diesel and Petrol Fuels
Diesel and petrol fuels will be used to power generators, machinery, and vehicles during the site setup.
Inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Asphyxia | Death | Respiratory damage / Asthma / COPD

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls
Ensure proper ventilation in areas where diesel and petrol fuels are used or stored.
Use respiratory protective equipment (RPE) when working in confined spaces or areas with poor ventilation.
Implement a no-idling policy for vehicles and machinery to reduce exhaust emissions.
Conduct regular air quality monitoring to detect and control fuel vapour levels.
Store diesel and petrol fuels in well-ventilated, designated areas away from workspaces.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Ingestion : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Death | Illness

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls
Ensure that all workers wash their hands thoroughly before eating or drinking. Prohibit eating, drinking, and smoking in areas where diesel and petrol fuels are handled or stored. Provide adequate handwashing facilities with soap and water near work areas. Store diesel and petrol fuels in clearly labelled, secure containers to prevent accidental ingestion. Conduct regular safety briefings to remind workers of the risks and necessary precautions.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Eye Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Eye Damage

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls
Wear safety goggles or face shields when handling diesel and petrol fuels. Provide eye wash stations in close proximity to areas where fuels are used. Train workers on the correct procedures for handling and transferring fuels. Implement spill containment measures to prevent accidental splashes. Conduct regular inspections of PPE to ensure it is in good condition. Display clear signage indicating the presence of hazardous substances.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Skin Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Burns | Dermatitis

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls
Wear appropriate chemical-resistant gloves when handling diesel and petrol fuels.
Provide washing facilities with soap and water for immediate decontamination.
Implement spill containment measures to prevent skin exposure during leaks.
Train workers on the proper handling and storage of diesel and petrol fuels.
Use long-sleeved clothing to minimise skin exposure.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Concrete Dust
Concrete dust may be generated during the clearance of undergrowth and preparation of ground surfaces.
Inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers

Type of harm: Respiratory damage / Asthma / COPD

Initial Risk: Severe (4) x Occasional (3) = Medium (12) Controls
Use water suppression systems to dampen dust during cutting and grinding activities.
Provide and enforce the use of appropriate respiratory protective equipment (RPE) such as FFP3 masks.
Implement local exhaust ventilation (LEV) systems to capture airborne dust at the source.
Ensure regular maintenance and inspection of dust control equipment to maintain effectiveness.
Conduct air monitoring to assess dust levels and ensure compliance with occupational exposure limits.
Establish exclusion zones to keep non-essential personnel away from high dust areas.
Provide training on the hazards of concrete dust and proper use of control measures.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Eye Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Eye Damage

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Wear safety goggles or face shields to prevent dust from entering eyes. Ensure eyewash stations are readily accessible on site for immediate use. Implement dust suppression methods, such as water spraying, to minimise airborne particles. Provide training on proper use and maintenance of eye protection equipment. Use enclosed machinery or tools with dust extraction systems to reduce dust generation.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Skin Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Dermatitis

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls
Provide and enforce the use of appropriate PPE, including gloves and long-sleeved clothing.
Ensure availability of handwashing facilities with soap and water on site.
Use barrier creams to protect exposed skin areas.
Train workers on the proper handling and disposal of concrete dust.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Asbestos
Asbestos may be encountered during the identification and removal of older structures or underground utilities.
Inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Asbestosis / Lung Cancer / Mesothelioma | Death | Respiratory damage / Asthma / COPD

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls
Use appropriate respiratory protective equipment (RPE) that meets HSE standards for asbestos.
Implement wet methods to suppress dust during any disturbance of asbestos-containing materials.
Ensure all workers have received asbestos awareness training and are competent in safe handling procedures.
Set up designated asbestos work areas with clear signage to prevent unauthorised access.
Conduct regular air monitoring to ensure asbestos fibre levels remain below the control limit.
Dispose of asbestos waste in sealed, labelled containers in accordance with hazardous waste regulations.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Solvents and Adhesives
Solvents and adhesives will be utilised in the installation of temporary water and electric supplies.
Inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Respiratory damage / Asthma / COPD

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls
Ensure adequate ventilation in areas where solvents and adhesives are used.
Use appropriate respiratory protective equipment (RPE) when working in confined or poorly ventilated spaces.
Store solvents and adhesives in sealed containers when not in use to prevent vapour release.
Implement local exhaust ventilation (LEV) systems to capture and remove airborne contaminants at the source.
Provide training on the safe handling and use of solvents and adhesives, including emergency procedures.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Eye Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons | Visitors

Type of harm: Eye Damage

Initial Risk: Severe (4) x Frequent (5) = High (20) Controls
Wear safety goggles or face shields when handling solvents and adhesives. Ensure eyewash stations are readily accessible in areas where solvents and adhesives are used. Provide training on the proper handling and application of solvents and adhesives. Use sealed containers to store solvents and adhesives when not in use.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Skin Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Burns | Dermatitis

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Wear appropriate chemical-resistant gloves when handling solvents and adhesives.
Ensure that long-sleeved clothing is worn to minimise skin exposure.
Provide washing facilities with soap and water for immediate decontamination.
Train workers on the correct handling techniques and potential hazards.
Ensure that safety data sheets are readily accessible on site.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Herbicides
Herbicides will be applied to control and remove unwanted vegetation during the clearance of undergrowth.
Inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Nearby Public

Type of harm: Illness | Respiratory damage / Asthma / COPD

Initial Risk: Severe (4) x Occasional (3) = Medium (12) Controls
Ensure herbicides are applied in well-ventilated areas or outdoors.
Provide workers with appropriate respiratory protective equipment (RPE) such as masks or respirators.
Conduct herbicide application during times of low wind to reduce airborne spread.
Train workers on the proper handling and application techniques for herbicides.
Use herbicides with lower volatility to reduce inhalation risks.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Ingestion : Low (1)

Who might be harmed: Operatives doing the Work | Unauthorised Persons

Type of harm: Death | Illness

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Ensure all herbicides are stored in clearly labelled, secure containers.
Prohibit eating, drinking, and smoking in areas where herbicides are used or stored.
Provide handwashing facilities with soap and water near the work area.
Instruct workers to wash hands thoroughly before eating, drinking, or smoking.
Conduct training on the risks of herbicide ingestion and safe handling practises.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Eye Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Eye Damage

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls
Wear safety goggles or face shields when handling or applying herbicides. Ensure an eyewash station is readily accessible in areas where herbicides are used. Follow manufacturer’s instructions for safe application to avoid splashes. Conduct training on proper handling and emergency procedures for herbicide exposure.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Skin Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Dermatitis | Illness

Initial Risk: Severe (4) x Frequent (5) = High (20) Controls
Wear appropriate chemical-resistant gloves when handling or applying herbicides.
Use long-sleeved clothing and trousers to minimise skin exposure.
Wash hands and any exposed skin thoroughly after handling herbicides.
Ensure proper training on the safe handling and application of herbicides.
Store herbicides in clearly labelled, secure containers away from work areas.
Regularly inspect PPE for damage and replace as necessary.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Lubricants and Greases
Lubricants and greases will be used for the maintenance and smooth operation of machinery and equipment during site setup.
Ingestion : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Death | Illness

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Ensure all containers of lubricants and greases are clearly labelled and stored securely.
Implement a strict no eating or drinking policy in areas where lubricants and greases are used.
Ensure handwashing facilities with soap and water are readily available on site.
Require workers to wash hands thoroughly before eating, drinking, or smoking.
Provide appropriate PPE, such as gloves, to prevent accidental ingestion through hand-to-mouth contact.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Injection : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Death | Illness | Multiple / Various Injury

Initial Risk: Severe (4) x Occasional (3) = Medium (12) Controls
Use appropriate PPE, including gloves and long-sleeved clothing, to prevent skin punctures.
Ensure all lubricant and grease dispensing equipment is well-maintained and free from defects.
Train workers on the correct handling and application techniques for lubricants and greases.
Implement a strict no-tolerance policy for horseplay or improper use of tools and equipment.
Provide immediate access to first aid kits and trained first aid personnel on site.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Eye Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Eye Damage

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls
Wear safety goggles when handling lubricants and greases to prevent splashes.
Ensure an eyewash station is readily accessible in areas where lubricants and greases are used.
Train workers on the proper handling techniques to avoid accidental eye contact.
Store lubricants and greases in clearly labelled, sealed containers to prevent spills.
Use appropriate dispensing tools to minimise the risk of splashing during application.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Skin Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Staff of Other Trades or Employers | Unauthorised Persons

Type of harm: Dermatitis | Illness

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls
Wear appropriate nitrile or latex gloves when handling lubricants and greases.
Ensure handwashing facilities with soap and water are readily available on site.
Provide training on the proper handling and application of lubricants and greases.
Dispose of contaminated gloves and rags in designated waste containers.
Regularly inspect gloves and replace them if damaged or degraded.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Compressed Gases
Compressed gases will be utilised for utility surveys and certain structural survey activities.
Inhalation : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Asphyxia | Death | Respiratory damage / Asthma / COPD | Smoke Inhalation

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls
Ensure proper ventilation in areas where compressed gases are used.
Use gas detection systems to monitor for leaks and hazardous concentrations.
Provide appropriate respiratory protective equipment (RPE) for workers handling compressed gases.
Conduct regular maintenance and inspection of gas cylinders and equipment.
Implement safe handling procedures and training for all personnel working with compressed gases.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Injection : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Death | Eye Damage | Multiple / Various Injury

Initial Risk: Catastrophic (5) x Frequent (5) = High (25) Controls
Ensure all compressed gas equipment is regularly inspected and maintained to prevent leaks.
Use appropriate PPE, including gloves and long sleeves, to protect against accidental injection.
Train workers on the proper handling and usage of compressed gas cylinders and equipment.
Implement strict procedures for the safe storage and transportation of compressed gas cylinders.
Prohibit the use of damaged or defective compressed gas equipment.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Eye Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Eye Damage

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls
Wear appropriate safety goggles or face shields when handling compressed gases. Provide emergency eye wash stations in areas where compressed gases are used. Regularly inspect and maintain gas cylinders and equipment to prevent leaks. Maintain a safe distance from gas release points during operations.

Residual Risk: Minor (1) x Improbable (1) = Low (1)
Skin Contact : Low (1)

Who might be harmed: Cleaning and Maintenance Personnel | Operatives doing the Work | Unauthorised Persons

Type of harm: Dermatitis

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls
Wear appropriate gloves designed to protect against cold temperatures and gas exposure.
Use protective clothing to cover exposed skin when handling compressed gases.
Provide training on the safe handling and use of compressed gases.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Induction Record

Company name: Project title:

Location: Contract No:

Subject: Method Statement : Site Setup Tutor:

Date: Signature:

This document has been provided as a template. By completing the section above, you take full responsibility for the use of this document.

Name Comments Signature Date

RAMS for Site Setup

Method Statement Template : Site Setup

RAMS : Site Setup

Site Specific Instructions

Work Process and Associated Hazards for Site Setup

1. Installation of Heras Fencing and Securing the Site

2. Arrangements for Vehicle and Pedestrian Access

3. Identifying Parking and Offloading Areas

4. Installation of Welfare Facilities

5. Clearance of Undergrowth

6. Utility Surveys (Overhead and Underground)

7. Installation of Temporary Water/Electric Supplies

8. Structural Surveys

Site Specific Hazards

Procedures

Personnel and competence

Site inductions and training

Access and egress arrangements

Welfare

Special permits

Tools and equipment

Services and isolations

Hazardous substances

Deliveries and materials handling

PPE

Emergency procedures

Safety of public and occupiers

Asbestos

Monitoring

Waste management

Environmental considerations

Near neighbours and nuisance

Occupational health

Amendments and authorisation

Activities

Installation of Heras Fencing

Securing the Site from Unauthorised Access

Arrangements for Vehicle and Pedestrian Access

Identifying Parking and Offloading Areas

Installation of Welfare Facilities

Clearance of Undergrowth

Utility Surveys (Overhead and Underground)

Installation of Temporary Water/Electric Supplies

Structural Surveys

Hazardous Substances

Diesel and Petrol Fuels

Concrete Dust

Asbestos

Solvents and Adhesives

Herbicides

Lubricants and Greases

Compressed Gases

Induction Record

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