Safety First – Creating a risk assessment

Hi, in this video we’re going to go over creating a risk assessment in safety first.

If you are already a safety first user, you can login and follow along. If you’re new to safety first, this will give you an idea of how quick and easy it is to create high quality risk assessments.

As you can see, I’ve already logged in and now I’ll go into the safety first pack and click risk assessments.

Here you can see a list of all the risk assessments that have already been saved to the system. What we generally recommend you do is pick a recent risk assessment that is similar to the new one you want to write.

Now you can see here on the right you have some buttons, and this middle blue one is called “use as template”. If you click this button the system will make a copy of that risk assessment, and open it for you to edit.

Now you’re in the risk assessment editing screen, and here you can enter the details for your new job.

I’m just going to enter some information into these fields as an example. By the way, these fields can be customised if you need to add some extra information to your risk assessments.

I always use this risk assessment notes section for any important specific information about the site, and hazards that the workers need to be aware of.

Once you’ve done that, click “next stage”.

Now you can select who is going to be affected by the hazards on the site. This might include your own employees, client staff, or visitors. You can select multiple groups by holding down the “Control key” on a PC or the “Command key” on a Mac. There is also the option to create new groups or even add individual people who might be at risk.

Now click “next stage” to move on.

Here you can see all of the hazards that have been identified for this task. We generally just do a quick review of these to check that everything is covered, and we haven’t missed anything. You can add more hazards using the select button, here.

Once you’re happy with the list of hazards click “next stage”.

Now you can see we have all the hazards and the control measures associated with each one. Again we just do a quick review of this to make sure that we have everything covered. You can edit the controls for each hazard using the “Controls” button, here.

Now we click “next stage” again.

In this stage we review the probability and severity associated with each hazard. This lets us rate how hazardous the job might be. As you can see you get a drop-down box for the probability, rated one to 5, and the same for the severity. The higher the number, the more likely or more severe the hazard is. You need to use your judgement for this, but generally we just do a quick review to make sure we are happy with the ratings, then we click “next stage”.

Now we can select the PPE that is required for the job. Just use the checkbox below each item to include it in the risk assessment. If we scroll down we can see that we can create new PPE with this button, or click “next stage” once we are happy.

This stage isn’t too important, it just lets us record the reason that we reviewed the risk assessment, so we generally just click “next stage” here.

And here we are, at the last stage, all we need to do now is “confirm and post” the risk assessment to store it on the system.

Now you can see we have a few options of what to do next. In general we just view or print the risk assessment which will give us a PDF file.

As you can see it’s opened the PDF in a separate window, and we can now download this file to email it to our clients or employees.

Now if we close that window, you can see that we can also create a method statement for the job, or create another risk assessment. We generally just go “back to documents”, to take us back to the main screen.

And that’s how we create a risk assessment in “Safety First”. As you can see it’s pretty quick and simple to do, and you get a really professional looking, and complete document at the end of it.