Health and Safety Policy Arrangements – Accident Reporting

Accident reporting is a critical component of workplace health and safety management in the UK. It involves the systematic documentation and investigation of any incidents that result in injury, illness, or near misses. Proper accident reporting helps identify hazards, prevent future incidents, and ensure compliance with legal obligations under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013. By thoroughly recording and analysing accidents, organisations can implement effective control measures, foster a safer work environment, and mitigate potential risks to employees’ health and well-being.

Take a look at the information below for things you might want to include in your own H&S policy…

Feel free to copy / paste this list, and you can find out more about our full H&S policy here.

The [Proprietor / Directors] of [My Company] will ensure that;

1. All accidents/incidents, near misses and dangerous occurrences are reported to;
   a) The relevant supervisor, (If applicable)
   b) The Site Manager (If applicable)
   c) Details to be entered in the accident book
2. All accidents/incidents to be investigated by; The relevant Supervisor/Safety Director, with assistance from the company’s Health and Safety advisor if required and suitable corrective measures put in place to prevent recurrence.
3. Where applicable, accidents / incidents will be reported to the relevant enforcing authority in line with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 using the relevant method:
   • Immediately by phone for fatal and major injuries / incidents.
   • As soon as possible and within the given guidelines via the online suite of forms at hse.gov.uk for all other injuries.
4. Incidents / accidents involving employees of the organisation while at work are recorded, reported and investigated regardless of the site / location of the incident.
5. Incidents / accidents involving anyone on any premises controlled by the organisation are recorded, reported and investigated regardless of who they are.
6. Employees are aware that incidents must be reported to the relevant enforcing authority where the injured person is incapacitated for seven days (not including the day of injury)

Our minimum health and safety performance standards will be obtained from; but not restricted to;
• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013
• The Construction (Design and Management) Regulations 2015
• HSE’s INDG453 – A brief guide to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 

Did you find this useful? Sign up to our free compliance newsletter for insider tips, cutting edge strategies and tool recommendations.

Written By Ian