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RAMS for Secure Access Control Works

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Risk Assessment and Method Statement Template for Secure Access Control Works



This document should not be used until it has been thoroughly reviewed by a competent person.

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RAMS : Secure Access Control Works

Site Specific Instructions

Initial Preparatory Works

The initial preparatory works involve site assessment and planning. Workers must ensure that all necessary permits are obtained and that the site is secure. Hazards include potential slips, trips, and falls due to uneven surfaces or debris. Workers should wear appropriate PPE, including high-visibility clothing and safety boots.

Access Control System Installation

This task involves the installation of electronic access control systems. Workers will handle electrical components and tools. Hazards include electrical shocks and tool-related injuries. It is imperative to isolate power sources before commencing work and to use insulated tools.

Installation of New Gates

The installation of new gates requires the use of heavy machinery and manual handling. Hazards include crush injuries from moving parts and strains from lifting. Workers should follow manual handling guidelines and use mechanical aids where possible.

Removal of Existing Alarm System

Removing the existing alarm system involves deactivating and dismantling components. Hazards include exposure to electrical currents and potential for false alarms. Ensure systems are fully deactivated and follow lockout/tagout procedures.

Installation of Wired Intruder Alarm System

This task involves running cables and installing sensors. Hazards include working at height if cables are run overhead, and electrical risks. Use appropriate access equipment and ensure all electrical work is conducted by qualified personnel.

Dismantling/Installation of Shutter Doors

Dismantling and installing shutter doors require careful handling of large components. Hazards include falling objects and entrapment. Secure all components during installation and use appropriate lifting techniques.

General Maintenance and Servicing of Shutter Doors

Maintenance tasks may involve lubrication, adjustment, and inspection. Hazards include pinch points and unexpected door movement. Ensure all maintenance is conducted with the power off and use lockout/tagout procedures.

Installation of Lift-Out Bollards

Installing lift-out bollards involves excavation and concrete work. Hazards include manual handling injuries and contact with wet concrete. Use correct lifting techniques and wear gloves to protect against concrete burns.

Installation of a Wireless Alarm System

This task involves setting up wireless sensors and control panels. Hazards include working at height for sensor placement and potential interference with existing systems. Use appropriate access equipment and conduct a thorough site survey to avoid interference issues.

Throughout all tasks, it is essential to maintain clear communication among team members, adhere to site safety protocols, and conduct regular safety briefings to address any emerging risks.

Site Specific Hazards

Working at height : Low (1)

Who might be harmed: Construction workers | Site supervisors | Subcontractors

Type of harm: Broken Bones | Death | Head Injury | Multiple / Various Injury

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls

  • Ensure all personnel are trained and competent in working at height procedures specific to secure access control works.
  • Utilise appropriate fall protection equipment such as harnesses and lanyards when working at height.
  • Conduct a thorough risk assessment to identify potential hazards and implement necessary controls before commencing work.
  • Use stable and secure ladders or scaffolding that are inspected prior to use for any defects.
  • Establish exclusion zones below areas where work at height is being conducted to prevent unauthorised access.
  • Ensure all tools and materials are securely fastened or tethered to prevent them from falling.
  • Implement a permit-to-work system for all tasks involving working at height to ensure proper authorisation and oversight.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Manual handling : Low (1)

Who might be harmed: Construction workers | Subcontractors | Delivery personnel

Type of harm: Back / Spinal Injury | Muscular Injury

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls

  • Conduct a manual handling risk assessment to identify potential hazards and implement appropriate control measures.
  • Provide training for all personnel on safe manual handling techniques specific to the equipment and materials used in secure access control works.
  • Utilise mechanical aids such as trolleys or hoists to transport heavy equipment and materials whenever possible.
  • Ensure that team lifting is employed for heavy or awkward loads, with clear communication and coordination among workers.
  • Plan the layout of the work area to minimise the need for manual handling by positioning materials and equipment close to the point of use.
  • Encourage regular breaks and rotation of tasks to prevent fatigue and reduce the risk of musculoskeletal injuries.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Electrical hazards : Low (1)

Who might be harmed: Construction workers | Electricians | Maintenance personnel | Site supervisors

Type of harm: Burns | Death | Electrocution

Initial Risk: Major (3) x Occasional (3) = Medium (9) Controls

  • Ensure all electrical installations are carried out by a qualified electrician in accordance with current regulations.
  • Isolate power supply before commencing any work on existing electrical systems to prevent accidental energisation.
  • Use insulated tools and wear appropriate personal protective equipment, such as rubber gloves and safety footwear.
  • Conduct a thorough inspection of all electrical equipment and cables for damage prior to use.
  • Implement lockout/tagout procedures to ensure equipment remains de-energised during maintenance or installation.
  • Provide adequate training for all personnel on the risks associated with electrical hazards and safe working practises.
  • Ensure that all temporary electrical connections are properly grounded and protected from environmental conditions.
  • Maintain clear signage and barriers around live electrical work areas to prevent unauthorised access.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Slips, trips, and falls : Low (1)

Who might be harmed: Construction workers | Subcontractors | Maintenance staff

Type of harm: Back / Spinal Injury | Broken Bones | Cuts and Abrasions | Death | Head Injury | Multiple / Various Injury | Muscular Injury

Initial Risk: Severe (4) x Occasional (3) = Medium (12) Controls

  • Ensure all work areas are kept tidy and free from unnecessary materials or debris to prevent tripping hazards.
  • Use appropriate signage to warn of any wet or uneven surfaces in the work area.
  • Provide adequate lighting in all work areas to ensure clear visibility of potential trip hazards.
  • Ensure all cables and wires are securely fastened and routed to avoid creating trip hazards.
  • Conduct regular inspections of the work area to identify and rectify any potential slip or trip hazards promptly.
  • Ensure that all personnel wear appropriate footwear with non-slip soles.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Use of power tools : Low (1)

Who might be harmed: Construction workers | Subcontractors | Maintenance personnel

Type of harm: Amputation | Broken Bones | Burns | Cuts and Abrasions | Electrocution | Eye Damage | HAVS / Vibration White Finger | Head Injury | Permanent Hearing Damage

Initial Risk: Major (3) x Occasional (3) = Medium (9) Controls

  • Ensure all operatives are trained and competent in the use of power tools specific to secure access control works.
  • Conduct a pre-use inspection of power tools to identify any defects or damage before commencing work.
  • Utilise appropriate personal protective equipment, such as safety goggles, gloves, and hearing protection, when operating power tools.
  • Implement a clear exclusion zone around the work area to prevent unauthorised access during tool operation.
  • Ensure power tools are used in accordance with the manufacturer’s instructions and safety guidelines.
  • Regularly maintain and service power tools to ensure they remain in safe working condition.
  • Provide adequate lighting in the work area to ensure visibility when using power tools.
  • Use residual current devices (RCDs) to reduce the risk of electric shock when using electrically powered tools.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Noise exposure : Low (1)

Who might be harmed: Construction workers | Subcontractors

Type of harm: Permanent Hearing Damage

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls

  • Hearing protection such as earplugs or earmuffs must be provided and worn by all personnel operating or working near noisy equipment.
  • Schedule noisy tasks to be completed during times when fewer workers are present on site to minimise exposure.
  • Ensure all machinery and equipment are regularly maintained to operate efficiently and reduce noise levels.
  • Implement noise barriers or enclosures around particularly loud equipment to contain sound.
  • Conduct regular noise assessments to identify areas where noise levels exceed safe limits and take corrective action.
  • Provide training for workers on the risks associated with noise exposure and the correct use of hearing protection.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Dust inhalation : Low (1)

Who might be harmed: Construction workers | Subcontractors | Maintenance personnel

Type of harm: Asbestosis / Lung Cancer / Mesothelioma | Respiratory damage / Asthma / COPD

Initial Risk: Major (3) x Occasional (3) = Medium (9) Controls

  • Ensure that all operatives wear appropriate respiratory protective equipment (RPE) such as FFP3 masks when working in dusty environments.
  • Utilise dust extraction systems on power tools to minimise airborne dust during cutting or drilling activities.
  • Implement wet cutting techniques where feasible to suppress dust generation at the source.
  • Regularly clean work areas to prevent the accumulation of dust and debris.
  • Limit access to areas where dust is being generated to essential personnel only.
  • Provide adequate ventilation in enclosed spaces to disperse dust particles effectively.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Falling objects : Low (1)

Who might be harmed: Construction workers | Site visitors | Subcontractors

Type of harm: Broken Bones | Crush / Entrapment | Cuts and Abrasions | Death | Head Injury | Multiple / Various Injury

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls

  • Ensure all tools and materials are securely stored when not in use to prevent accidental displacement.
  • Use appropriate barriers and signage to restrict access to areas where overhead work is being conducted.
  • Implement a tool tethering system for workers using tools at height to prevent them from falling.
  • Conduct regular inspections of scaffolding and ladders to ensure stability and integrity.
  • Provide workers with hard hats and ensure they are worn at all times on site.
  • Designate exclusion zones beneath areas where work is being carried out at height.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Confined spaces : Low (1)

Who might be harmed: Construction workers | Subcontractors | Maintenance personnel

Type of harm: Asphyxia | Crush / Entrapment | Death | Drowning | Electrocution | Respiratory damage / Asthma / COPD | Smoke Inhalation

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls

  • Ensure a competent person conducts a risk assessment to identify potential hazards within the confined space.
  • Provide adequate ventilation to prevent the build-up of hazardous gases or vapours.
  • Use gas detection equipment to monitor air quality continuously during the work.
  • Ensure workers are equipped with appropriate personal protective equipment, including respiratory protection if necessary.
  • Establish a communication system for workers inside the confined space to maintain contact with those outside.
  • Implement a permit-to-work system to control entry and ensure all safety measures are in place before work begins.
  • Ensure emergency rescue procedures are in place and that personnel are trained in their execution.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Asbestos disturbance : Low (1)

Who might be harmed: Construction workers | Maintenance personnel | Subcontractors

Type of harm: Asbestosis / Lung Cancer / Mesothelioma | Respiratory damage / Asthma / COPD

Initial Risk: Major (3) x Occasional (3) = Medium (9) Controls

  • Conduct an asbestos survey prior to commencing works to identify any asbestos-containing materials.
  • Ensure all personnel are trained in asbestos awareness and understand the procedures for dealing with asbestos.
  • Use appropriate personal protective equipment, such as disposable overalls and respiratory protective equipment, when working in areas with potential asbestos exposure.
  • Implement a permit-to-work system to control access to areas where asbestos may be present.
  • Utilise wet methods to minimise dust generation when working near asbestos-containing materials.
  • Ensure that any asbestos removal is carried out by licenced professionals in accordance with legal requirements.
  • Establish a decontamination area for workers to safely remove and dispose of contaminated clothing and equipment.
  • Regularly monitor air quality in the work area to ensure asbestos fibres are not present above safe levels.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Traffic management : Low (1)

Who might be harmed: Construction workers | Site visitors | Delivery drivers | Pedestrians

Type of harm: Broken Bones | Crush / Entrapment | Death | Head Injury | Multiple / Various Injury

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls

  • Designate specific areas for vehicle and pedestrian access to prevent unauthorised entry into work zones.
  • Utilise clear signage and barriers to direct traffic flow and alert drivers to the presence of workers.
  • Implement a one-way system for vehicles where possible to minimise the risk of collisions.
  • Ensure all workers wear high-visibility clothing to increase their visibility to drivers.
  • Appoint a trained traffic marshal to manage vehicle movements and ensure compliance with site rules.
  • Schedule deliveries and vehicle movements during off-peak hours to reduce congestion and risk.
  • Conduct regular briefings with all personnel on site-specific traffic management procedures.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Lone working : Low (1)

Who might be harmed: Installation technicians | Maintenance personnel

Type of harm: Asphyxia | Back / Spinal Injury | Death | Illness | Multiple / Various Injury | Muscular Injury

Initial Risk: Catastrophic (5) x Frequent (5) = High (25) Controls

  • Ensure that lone workers have a reliable means of communication, such as a mobile phone or two-way radio, to call for assistance if needed.
  • Implement a check-in system where lone workers report their status at regular intervals to a designated contact person.
  • Provide lone workers with adequate training on emergency procedures and risk awareness specific to secure access control works.
  • Conduct a thorough risk assessment prior to commencing work to identify potential hazards and implement appropriate control measures.
  • Ensure that lone workers have access to first aid kits and are trained in basic first aid procedures.
  • Establish clear procedures for lone workers to follow in the event of an emergency, including evacuation routes and assembly points.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Procedures

Personnel and competence

All personnel involved in the secure access control works must possess the requisite qualifications and experience pertinent to their specific tasks. Competence is to be verified through the submission of relevant certification and evidence of prior experience in similar projects.

Installation Technicians: Personnel responsible for the installation of access control systems, gates, and alarm systems must hold valid certifications in electrical installations and demonstrate proficiency in handling security systems. They should have completed manufacturer-specific training for the systems being installed.

Supervisors: A designated supervisor with a minimum of five years’ experience in managing secure access control projects must be present on-site at all times. The supervisor is responsible for ensuring that all work is conducted in accordance with the method statement and risk assessments.

Training Requirements: All personnel must undergo a site-specific induction, which includes a detailed briefing on the security protocols and emergency procedures related to the secure access control works. Additionally, personnel must be briefed on the specific risks associated with the installation and removal of security systems.

Verification of Competence: Prior to commencing work, the project manager will review and approve all personnel qualifications and training records. This ensures that only competent individuals are engaged in tasks that require specialised skills.

Continuous Assessment: Throughout the duration of the project, regular assessments will be conducted to ensure ongoing compliance with competence requirements. Any identified gaps in skills or knowledge will be addressed through additional training or reassignment of duties.

By adhering to these procedures, the project ensures that all personnel are adequately equipped to perform their roles safely and effectively, thereby maintaining the integrity and security of the access control systems being installed.

Site inductions and training

All personnel involved in the secure access control works must undergo a comprehensive site induction prior to commencing any tasks. This induction will cover the specific risks and safety measures associated with the installation and maintenance of access control systems, gates, alarm systems, shutter doors, and bollards.

Key Points:

  • Induction Content: The induction will include detailed instructions on the safe handling and installation of electronic components, wiring protocols, and the operation of security systems. Emphasis will be placed on the importance of maintaining system integrity and preventing unauthorised access during installation.

  • Training Requirements: Personnel must be trained in the use of specialised tools and equipment necessary for the installation and maintenance of secure access systems. This includes training on the safe use of power tools, lifting equipment for gates and bollards, and any specific software used for configuring wireless alarm systems.

  • Competency Verification: All operatives must provide evidence of competency in electrical safety and working with security systems. This may include certification or proof of previous experience in similar projects.

  • Emergency Procedures: The induction will also cover emergency procedures specific to secure access control works, such as protocols for dealing with accidental system activations or breaches during installation.

  • Ongoing Training: Regular toolbox talks will be conducted to address any emerging risks or changes in procedures, ensuring that all personnel remain informed and competent throughout the duration of the project.

By adhering to these procedures, the project aims to ensure a high standard of safety and security throughout the execution of secure access control works.

Access and egress arrangements

All personnel involved in the secure access control works must utilise designated entry and exit points to ensure site security and safety. Access to the site will be strictly controlled through the use of temporary access control systems, which will be installed at the commencement of the project. These systems will include card readers and biometric scanners to verify the identity of all individuals entering and exiting the site.

Only authorised personnel will be granted access, and a register of all site visitors will be maintained. This register will be reviewed daily to ensure compliance with security protocols. Contractors must carry identification badges at all times, which must be presented upon request by site security personnel.

During the installation of new gates and access control systems, temporary barriers and signage will be erected to direct personnel safely around work areas. Clear signage will indicate alternative routes and any restricted zones to prevent unauthorised access.

In the event of an emergency, all personnel must follow the established emergency egress routes, which will be clearly marked and free from obstructions. Regular drills will be conducted to ensure familiarity with these procedures.

Coordination with existing security measures is essential; therefore, liaison with on-site security teams will occur daily to address any potential conflicts or updates in access arrangements. Any changes to access routes or procedures will be communicated promptly to all relevant parties.

Welfare

The welfare facilities for the secure access control works will be established in accordance with the Construction (Design and Management) Regulations 2015. Adequate welfare provisions will be made available to all personnel involved in the project, ensuring compliance with health and safety standards.

Sanitary conveniences will be provided on-site, with regular cleaning and maintenance to ensure hygiene standards are upheld. These facilities will be located in close proximity to the work area to minimise disruption and ensure ease of access for all workers.

Rest areas will be designated for personnel to take breaks, equipped with seating and protection from adverse weather conditions. These areas will be situated away from the immediate work zone to ensure a safe and comfortable environment for rest.

Drinking water will be readily accessible to all workers, with clearly marked stations to promote hydration throughout the working day. Regular checks will be conducted to ensure the supply remains uncontaminated and sufficient for the workforce.

Washing facilities will be provided, including soap and towels or hand dryers, to maintain personal hygiene standards. These facilities will be strategically placed near sanitary conveniences and rest areas for convenience.

First aid provisions will be available on-site, with trained first aid personnel present during working hours. A fully stocked first aid kit will be maintained, and emergency contact numbers will be prominently displayed.

All welfare facilities will be clearly signposted, and workers will be informed of their locations during site inductions. Regular inspections will be conducted to ensure that all welfare provisions remain in good condition and meet the needs of the workforce throughout the duration of the secure access control works.

Special permits

All personnel involved in the secure access control works must adhere to the following procedures regarding special permits:

  1. Permit to Work (PTW) System: A Permit to Work system shall be implemented for all activities involving the installation and removal of access control systems, gates, alarm systems, and shutter doors. This ensures that all potential risks are assessed and controlled before work commences.

  2. Electrical Isolation Permits: Prior to any installation or removal of wired intruder alarm systems, electrical isolation permits must be obtained. This is crucial to ensure that all electrical circuits are safely de-energised to prevent accidental electrocution or equipment damage.

  3. Hot Works Permits: If any hot works are required during the installation of new gates or dismantling of shutter doors, a hot works permit must be secured. This includes activities such as welding or cutting, which pose a fire risk.

  4. Confined Space Permits: Should any part of the installation require entry into confined spaces, such as underground cable ducts for wired systems, a confined space permit must be obtained. This ensures that appropriate safety measures are in place to protect workers from hazards such as limited oxygen or toxic gases.

  5. Working at Height Permits: For tasks involving the installation of lift-out bollards or wireless alarm systems at elevated positions, a working at height permit is mandatory. This ensures that all necessary fall protection measures are implemented.

  6. Security Clearance: Given the sensitive nature of secure access control works, all personnel must have the appropriate security clearance before commencing work. This includes background checks and authorisation from relevant authorities.

  7. Permit Display and Compliance: All permits must be prominently displayed at the work site and strictly adhered to by all personnel. Any deviation from the permit conditions must be reported immediately to the site supervisor for reassessment and approval.

These procedures are essential to maintain safety and security throughout the project, ensuring compliance with relevant health and safety legislation.

Tools and equipment

All tools and equipment utilised in the secure access control works must be fit for purpose and maintained in accordance with the manufacturer’s specifications. Prior to commencement of any task, a thorough inspection of all tools and equipment shall be conducted to ensure they are in safe working condition.

Electrical tools used for the installation of access control systems, alarm systems, and shutter doors must be PAT tested and display a valid test label. Only trained personnel shall operate such equipment, ensuring that all power sources are isolated when not in use.

For the installation of new gates and lift-out bollards, manual handling aids such as trolleys or hoists should be employed to minimise the risk of injury. Personnel must be trained in proper manual handling techniques.

When dismantling or installing shutter doors, appropriate lifting equipment must be used to safely manage heavy components. All lifting operations must be planned and supervised by a competent person.

Hand tools required for the removal of existing alarm systems and general maintenance tasks must be checked for damage or wear before use. Damaged tools must be removed from service immediately.

The use of cordless tools is encouraged where feasible to reduce trip hazards associated with trailing cables. All tools must be stored securely when not in use to prevent unauthorised access or potential theft.

Personnel must wear appropriate personal protective equipment (PPE), including gloves and eye protection, when operating tools and equipment. Any incidents or defects identified during tool use must be reported immediately to the site supervisor for corrective action.

Services and isolations

All electrical services must be identified and isolated prior to commencing any installation or removal activities related to secure access control systems. A competent electrician shall be responsible for ensuring that all isolations are carried out in accordance with the relevant regulations and standards.

Before the installation of the access control system, a thorough survey of existing electrical services must be conducted to identify potential conflicts or hazards. This includes verifying the location of existing wiring and ensuring that no live circuits are present in the work area.

For the installation of new gates and wired intruder alarm systems, all power supplies must be isolated at the main distribution board. The isolation must be clearly marked with appropriate signage to prevent accidental re-energisation during the works.

During the removal of the existing alarm system, all associated circuits must be de-energised and locked off. The removal process should be documented, and any redundant wiring should be safely terminated or removed to prevent future hazards.

When installing shutter doors and lift-out bollards, ensure that any interfacing electrical systems are isolated and tested for dead before commencing work. This includes any control panels or automated systems that may interact with the new installations.

For the installation of a wireless alarm system, ensure that all network connections are properly configured and tested. Although wireless systems do not require direct electrical isolation, care must be taken to avoid interference with existing wireless networks or devices.

Upon completion of all works, a full inspection and testing of all electrical services must be conducted to ensure compliance with safety standards. All isolations should be removed only after confirming that the systems are safe to energise and operate.

Hazardous substances

All personnel involved in the secure access control works must be made aware of the potential hazardous substances that may be encountered during the project. Material Safety Data Sheets (MSDS) for all substances used must be available on-site and reviewed by all operatives prior to commencing work.

Specific procedures include:

  • Handling and Storage: All chemicals, such as adhesives and cleaning agents used during the installation of access control systems, must be stored in clearly labelled containers. These should be kept in a designated, well-ventilated area away from ignition sources.

  • Use of Solvents and Adhesives: When using solvents or adhesives for the installation of new gates or bollards, ensure that the area is well-ventilated. Personnel must wear appropriate personal protective equipment (PPE), including gloves and masks, to prevent inhalation or skin contact.

  • Removal of Existing Alarm Systems: During the removal of existing alarm systems, care must be taken to avoid exposure to any residual chemicals or dust. Appropriate PPE, such as dust masks and goggles, should be worn.

  • Disposal: All waste materials, including empty containers and any residual hazardous substances, must be disposed of in accordance with local regulations. A designated waste disposal area should be established on-site.

  • Spill Response: In the event of a spill, immediate action must be taken to contain and clean up the substance using appropriate spill kits. All personnel must be trained in spill response procedures.

Training and Supervision: All operatives must receive training on the safe handling of hazardous substances specific to their tasks. Supervisors are responsible for ensuring compliance with these procedures at all times.

Deliveries and materials handling

All deliveries of materials and equipment for the secure access control works shall be scheduled to minimise disruption and ensure site security. Delivery times must be coordinated with the site manager to avoid peak hours and ensure that security protocols are maintained.

Upon arrival, delivery vehicles must report to the designated site entrance, where they will be met by a site representative. The representative will verify the delivery against the order documentation and ensure that all items are accounted for. Access control equipment, such as control panels, card readers, and alarm systems, must be handled with care to prevent damage.

Materials shall be offloaded in a secure area, away from public access, and stored in a manner that prevents unauthorised access. Secure storage is essential for sensitive components like alarm systems and control units. All items must be clearly labelled and stored in accordance with manufacturer guidelines to prevent damage or deterioration.

Manual handling of materials should be minimised. Where possible, mechanical aids such as trolleys or forklifts should be used to transport heavy or bulky items like gates and shutter doors. Personnel involved in handling these materials must have received appropriate training in manual handling techniques to reduce the risk of injury.

Waste materials generated from the removal of existing systems must be promptly collected and disposed of in accordance with site waste management procedures. This includes ensuring that any hazardous materials, such as batteries from old alarm systems, are handled and disposed of safely.

Regular inspections of the storage area will be conducted to ensure compliance with security and safety standards. Any discrepancies or issues identified during these inspections must be reported immediately to the site manager for corrective action.

PPE

All personnel involved in the secure access control works must adhere to the following project-specific procedures regarding Personal Protective Equipment (PPE):

  • Hard Hats: Mandatory at all times to protect against potential head injuries from overhead work during the installation of gates and shutter doors.

  • High-Visibility Clothing: Required to ensure visibility when working around moving vehicles and equipment, particularly during the delivery and handling of materials.

  • Safety Footwear: Steel-toe boots must be worn to prevent foot injuries from heavy objects, especially during the dismantling and installation of shutter doors and gates.

  • Eye Protection: Safety goggles are essential when using power tools or when there is a risk of flying debris, such as during the removal of existing alarm systems and installation of new systems.

  • Hearing Protection: Ear defenders should be used when operating loud machinery or tools, particularly during the installation of wired intruder alarm systems and shutter doors.

  • Gloves: Cut-resistant gloves are necessary when handling sharp materials or tools, especially during the installation of lift-out bollards and access control systems.

  • Dust Masks: Required when working in dusty environments or when there is a risk of inhaling particulates, such as during the removal of existing alarm systems.

All PPE must be inspected prior to use to ensure it is in good condition and fit for purpose. Any damaged or defective PPE must be replaced immediately. Compliance with these procedures will be monitored regularly to ensure the safety of all personnel on site.

Emergency procedures

In the event of an emergency during the secure access control works, all personnel must adhere to the following procedures:

  1. Immediate Response: Upon identifying an emergency, such as a fire, security breach, or medical incident, the individual must immediately alert all personnel on site by activating the nearest alarm system.

  2. Evacuation: All workers must cease operations and proceed to the designated assembly point. The assembly point is located at the main entrance of the site, ensuring a safe distance from any potential hazards.

  3. Access Control System Shutdown: The site supervisor is responsible for ensuring that the access control systems are safely shut down to prevent unauthorised access during the emergency. This includes deactivating any electronic locks and securing sensitive areas.

  4. Communication: The site supervisor must contact emergency services by dialling 999, providing clear details of the incident, including the nature of the emergency and any specific risks associated with the secure access control systems.

  5. First Aid: Trained first aiders on site should attend to any injured personnel, utilising the first aid kits available at strategic locations. It is crucial to inform emergency services of any injuries requiring immediate medical attention.

  6. Accountability: A roll call must be conducted at the assembly point to ensure all personnel are accounted for. Any missing individuals must be reported to emergency services immediately.

  7. Re-entry Protocol: No personnel shall re-enter the site until it has been declared safe by the emergency services and authorised by the site supervisor.

  8. Post-Incident Review: Following the resolution of the emergency, a debriefing session will be conducted to review the incident and identify any improvements to current procedures. This will include an assessment of how the secure access control systems performed during the emergency.

These procedures are critical to ensuring the safety and security of all personnel involved in the secure access control works. Compliance with these protocols is mandatory.

Safety of public and occupiers

All personnel involved in the secure access control works shall ensure that public safety and the safety of occupiers are prioritised throughout the project. The following procedures are to be strictly adhered to:

  • Site Perimeter Security: Erect and maintain robust barriers and signage around the work area to prevent unauthorised access. Ensure all access points are controlled and monitored.

  • Controlled Access: Implement a system to manage and monitor entry and exit of personnel and authorised visitors. This includes the use of temporary access control systems during installation phases.

  • Communication: Provide clear communication to occupiers regarding the schedule of works, potential disruptions, and safety measures in place. Regular updates should be disseminated through agreed channels.

  • Noise and Disturbance Management: Schedule noisy activities, such as the installation of new gates and dismantling of shutter doors, during times that minimise disruption to occupiers. Use noise-reducing equipment where possible.

  • Dust and Debris Control: Implement measures to control dust and debris, particularly during the removal of existing systems and installation of new components. Use dust suppression techniques and ensure regular site cleaning.

  • Emergency Access: Ensure that emergency access routes for occupiers are maintained at all times. Coordinate with building management to establish alternative routes if necessary.

  • Signage: Display clear warning signs indicating the nature of works being undertaken, potential hazards, and contact information for site management.

  • Monitoring: Conduct regular inspections to ensure compliance with safety procedures and address any issues promptly. Document findings and actions taken.

By adhering to these procedures, the project team will ensure that the safety of the public and occupiers is maintained throughout the duration of the secure access control works.

Asbestos

All personnel involved in the secure access control works must be vigilant for any materials suspected to contain asbestos. Prior to commencing any work, a thorough review of the existing asbestos survey for the site must be conducted. This will ensure that all known asbestos-containing materials (ACMs) are identified and appropriately managed.

If any suspect materials are encountered during the works, such as during the installation of new gates or the removal of existing alarm systems, work must cease immediately. The area should be cordoned off to prevent access, and a competent asbestos surveyor must be engaged to assess the material.

In the event that asbestos is confirmed, a licenced asbestos removal contractor must be appointed to safely remove or encapsulate the material in accordance with the Control of Asbestos Regulations 2012. All personnel must adhere strictly to the procedures outlined by the contractor, including any specific PPE requirements.

During the installation of wired intruder alarm systems and shutter doors, care must be taken to avoid disturbing any ACMs within walls or ceilings. If drilling or cutting is required, it must only proceed following confirmation that no asbestos is present in the work area.

Regular monitoring and air testing should be conducted throughout the project to ensure that no asbestos fibres are released into the environment. All findings and actions taken must be documented and communicated to all relevant parties.

Training and awareness sessions on asbestos risks and procedures should be provided to all workers involved in the project, ensuring they are fully informed of the potential hazards and the correct response protocols.

Monitoring

The monitoring of secure access control works shall be conducted with a focus on ensuring compliance with health and safety standards, as well as the integrity and functionality of the systems being installed.

Daily Inspections: The Site Supervisor shall conduct daily inspections of the work area to ensure that all activities are being carried out in accordance with the method statement and risk assessments. Particular attention shall be paid to the installation of access control systems, gates, and alarm systems to ensure they are being installed correctly and safely.

System Testing: Upon completion of each installation phase, a comprehensive testing procedure shall be implemented. This includes verifying the operational functionality of access control systems, wired and wireless alarm systems, and shutter doors. Any faults or issues identified during testing must be documented and rectified immediately.

Regular Audits: Weekly audits shall be conducted by the Health and Safety Advisor to review compliance with safety protocols and to assess the effectiveness of control measures in place. These audits will include a review of the installation processes for lift-out bollards and the dismantling/installation of shutter doors.

Documentation: All monitoring activities, including inspections, tests, and audits, must be thoroughly documented. Records shall include details of any non-compliance or defects identified, along with corrective actions taken. This documentation is crucial for ensuring accountability and continuous improvement.

Feedback Mechanism: A feedback mechanism shall be established to allow workers to report any safety concerns or suggestions for improvement related to the secure access control works. This feedback will be reviewed regularly by the project management team to enhance safety practises.

Review Meetings: Regular review meetings shall be held with all relevant stakeholders to discuss monitoring outcomes, address any issues, and implement necessary changes to procedures or practises. These meetings will ensure that all parties are informed and aligned with the project’s safety objectives.

Waste management

All waste generated from the secure access control works shall be managed in accordance with the Waste Management Plan. Segregation of waste is paramount to ensure compliance with environmental regulations and to facilitate recycling efforts.

Waste streams will include:

  • Metal waste from the installation and removal of gates, shutter doors, and bollards. This will be collected in designated metal skips for recycling.
  • Electronic waste from the removal of existing alarm systems and installation of new systems. This includes circuit boards, wiring, and other electronic components, which must be disposed of through a licenced electronic waste contractor.
  • General construction waste such as packaging materials and offcuts from installation processes. These will be placed in general waste skips but should be minimised through careful planning and ordering.

Hazardous waste, such as any batteries or components containing hazardous substances, must be stored in clearly marked containers and disposed of by a certified hazardous waste handler.

All personnel involved in the works will receive training on the correct procedures for waste segregation and disposal. Regular inspections will be conducted to ensure compliance with the waste management procedures, and any non-compliance will be addressed immediately.

Documentation of all waste transfers will be maintained, including waste transfer notes and consignment notes for hazardous waste, to ensure traceability and accountability.

Environmental considerations

All personnel involved in the secure access control works must adhere to the following project-specific environmental procedures:

  1. Noise Control:

    • Utilise low-noise equipment where feasible, particularly during the installation of new gates and shutter doors.
    • Schedule noisy activities, such as the dismantling of existing systems, during designated hours to minimise disturbance to nearby residents and businesses.

  2. Waste Management:

    • Segregate waste materials generated from the removal of existing alarm systems and other installations. Ensure proper disposal in accordance with local regulations.
    • Recycle materials such as metals from dismantled shutter doors and electronic components from old alarm systems whenever possible.

  3. Dust Suppression:

    • Implement dust control measures during preparatory works and installation activities, such as using water suppression or dust extraction systems.
    • Regularly clean work areas to prevent dust accumulation, particularly when installing wired and wireless alarm systems.

  4. Protection of Flora and Fauna:

    • Ensure that all installation activities, including the installation of lift-out bollards, do not disturb any existing vegetation or wildlife habitats.
    • Erect protective barriers around sensitive areas if necessary.

  5. Spill Prevention:

    • Store all hazardous substances, such as lubricants used in the maintenance of shutter doors, in secure containers to prevent leaks or spills.
    • Have spill kits readily available on-site and ensure all personnel are trained in their use.

  6. Energy Efficiency:

    • Utilise energy-efficient tools and equipment during the installation of access control systems and alarm systems.
    • Ensure all electrical installations are completed with energy conservation in mind, such as using LED indicators for alarm systems.

  7. Water Management:

    • Avoid any activities that could lead to water contamination, particularly during the installation of wired systems.
    • Ensure that any water used for dust suppression is sourced responsibly and does not contribute to local water shortages.

By adhering to these procedures, the project will minimise its environmental impact while ensuring compliance with relevant legislation.

Near neighbours and nuisance

The secure access control works will be conducted with due consideration to minimise disruption and nuisance to near neighbours. Communication with neighbouring properties will be established prior to commencement, informing them of the nature and duration of the works.

Noise levels will be controlled by scheduling particularly noisy activities, such as the installation of new gates and dismantling of shutter doors, during agreed hours to avoid disturbance during early mornings or late evenings.

Dust and debris will be managed by employing dust suppression techniques, such as dampening down surfaces during cutting or drilling activities. All work areas will be kept tidy, and waste materials will be promptly removed to prevent any inconvenience.

Traffic management will be implemented to ensure that deliveries and the movement of materials do not obstruct access for neighbours. Clear signage will be placed to direct vehicles and pedestrians safely around the site.

In the event of any complaints or concerns from neighbours, a designated point of contact will be available to address issues promptly and effectively. Regular updates will be provided to keep neighbours informed of progress and any changes to the schedule that may affect them.

Occupational health

All personnel involved in the secure access control works must undergo a pre-assessment to identify any pre-existing health conditions that may be exacerbated by the tasks involved. This includes evaluating the potential for musculoskeletal disorders due to manual handling of heavy equipment such as gates and shutter doors.

Noise exposure: During the installation and dismantling of shutter doors, noise levels must be monitored. Personnel should be provided with appropriate hearing protection and regular breaks to mitigate the risk of hearing damage.

Vibration exposure: The use of power tools for the installation of access control systems and bollards requires monitoring of vibration exposure. Personnel must be trained in the correct use of tools to minimise vibration impact and should adhere to recommended exposure limits.

Dust and fumes: The removal of existing alarm systems and installation of new systems may generate dust and fumes. Adequate ventilation must be ensured, and respiratory protective equipment (RPE) should be provided where necessary.

Electrical safety: Given the nature of the works involving wired and wireless alarm systems, all personnel must be trained in electrical safety procedures. Regular checks on equipment and adherence to lockout/tagout procedures are mandatory to prevent electrical hazards.

Mental health: The project manager should ensure that all workers have access to mental health support services, recognising the potential stress associated with security-sensitive installations. Regular briefings should be conducted to address any concerns and promote a supportive work environment.

Amendments and authorisation

All amendments to the method statement for secure access control works must be documented and authorised prior to implementation. Any proposed changes to the procedures, particularly those affecting the installation of access control systems, gates, alarm systems, shutter doors, and bollards, must be reviewed by the project manager and health and safety advisor.

Key steps include:

  1. Submission of Amendment Proposal: Any team member identifying a need for change must submit a detailed proposal outlining the nature of the amendment, the reason for the change, and any potential impacts on safety or project timelines.

  2. Review and Risk Assessment: The proposed amendment will undergo a thorough review process, including a risk assessment to evaluate any new hazards introduced by the change. This is crucial for tasks involving security systems where unauthorised access or system failure could pose significant risks.

  3. Authorisation: The project manager, in consultation with the health and safety advisor, must authorise all amendments. This ensures that all changes are compliant with relevant legislation and do not compromise the integrity of the secure access control systems.

  4. Communication: Once authorised, the amendment must be communicated to all relevant personnel. This includes updating any training or briefing sessions to ensure all team members are aware of the new procedures.

  5. Documentation: All amendments must be documented in the project records, including details of the review process and authorisation. This documentation is essential for maintaining a clear audit trail and ensuring accountability.

  6. Implementation Monitoring: Following implementation, the amended procedures should be monitored to ensure they are effective and do not introduce unforeseen risks. Feedback from this monitoring should be used to inform any further adjustments needed.

By adhering to these procedures, the project team ensures that all secure access control works are conducted safely and efficiently, maintaining the highest standards of security and compliance.

Activities

Preparation and Setup

  • Conduct a site survey to identify potential hazards and assess the work area for any existing risks.
  • Review all relevant documentation, including risk assessments and method statements, to ensure understanding of the scope of work and safety requirements.
  • Ensure all operatives have received appropriate training and are competent to perform the tasks involved in secure access control works.
  • Verify that all necessary permits and authorisations are in place before commencing work.
  • Establish a secure perimeter around the work area using barriers or signage to prevent unauthorised access.
  • Ensure all tools and equipment required for the task are available, in good working condition, and have been inspected for safety compliance.
  • Set up a designated area for the storage of materials and equipment, ensuring it is organised and free from obstructions.
  • Confirm that all personal protective equipment (PPE) is available and worn by operatives as required, including hard hats, high-visibility clothing, gloves, and safety footwear.
  • Arrange for a first aid kit to be readily accessible on site, and ensure that a qualified first aider is present.
  • Conduct a toolbox talk with all operatives to discuss the planned work, potential hazards, and control measures in place.
  • Establish clear communication protocols among team members, including the use of radios or mobile phones if necessary.
  • Ensure emergency procedures are understood by all operatives, including evacuation routes and assembly points.
  • Verify that all electrical systems are isolated and locked out before commencing any work involving electrical components.
  • Conduct a final check of the work area to ensure all safety measures are in place before beginning the installation or removal tasks.

Site Access and Security Measures

  • Conduct a site induction for all operatives, ensuring they are familiar with site-specific access and security protocols.
  • Establish a secure perimeter around the work area using temporary fencing or barriers to prevent unauthorised access.
  • Designate a single point of entry and exit for personnel and vehicles, equipped with access control measures such as security personnel or electronic access systems.
  • Implement a sign-in and sign-out procedure for all personnel entering and leaving the site, maintaining an accurate log for security purposes.
  • Ensure all operatives wear appropriate identification badges or passes at all times while on site.
  • Install temporary lighting at access points and around the perimeter to enhance visibility during low-light conditions.
  • Position security cameras or CCTV systems to monitor key access points and vulnerable areas, ensuring they are operational and recording.
  • Brief operatives on emergency procedures, including evacuation routes and muster points, in case of a security breach or other incident.
  • Regularly inspect and maintain all access control equipment to ensure it is functioning correctly and securely.
  • At the end of each workday, secure all tools, equipment, and materials in locked storage areas to prevent theft or tampering.
  • Conduct routine security checks throughout the day to identify and address any potential breaches or vulnerabilities in site security.
  • Review and update security measures regularly to adapt to any changes in site conditions or project requirements.

Use of Personal Protective Equipment (PPE)

  • Conduct a pre-task briefing to ensure all operatives understand the specific PPE requirements for each task within the secure access control works.
  • Inspect all PPE prior to use, checking for any signs of damage or wear that could compromise safety.
  • Ensure hard hats are worn at all times on site to protect against head injuries from falling objects or accidental impacts.
  • Wear high-visibility clothing to ensure operatives are easily seen by others, particularly when working near moving vehicles or machinery.
  • Use safety gloves appropriate to the task, such as cut-resistant gloves for handling sharp materials or insulated gloves for electrical work.
  • Equip safety goggles or face shields when performing tasks that may generate flying debris or dust, such as drilling or cutting.
  • Wear steel-toed boots with slip-resistant soles to protect feet from heavy objects and provide stability on uneven surfaces.
  • Use hearing protection, such as earplugs or earmuffs, when operating or working near loud equipment to prevent hearing damage.
  • Ensure respiratory protection is worn when working in dusty environments or with hazardous substances, selecting masks or respirators suitable for the specific risk.
  • Regularly check and maintain PPE throughout the workday, replacing any items that become damaged or contaminated.
  • Store PPE in a clean, dry area when not in use to prevent damage and contamination.
  • Report any issues with PPE immediately to a supervisor to ensure prompt resolution and maintain safety standards.

Initial Preparatory Works

  • Conduct a site survey to identify potential hazards and assess the work area for any existing risks.
  • Ensure all personnel have received appropriate training and are familiar with the method statement and risk assessment.
  • Verify that all necessary permits and authorisations are in place before commencing work.
  • Establish a secure perimeter around the work area using barriers or signage to prevent unauthorised access.
  • Confirm that all required personal protective equipment (PPE) is available and worn by operatives, including hard hats, high-visibility vests, safety boots, and gloves.
  • Inspect all tools and equipment to ensure they are in good working condition and suitable for the task.
  • Set up a designated area for the storage of materials and equipment, ensuring it is organised and free from obstructions.
  • Identify and mark any underground services or utilities to avoid accidental damage during the works.
  • Arrange for the safe delivery and storage of materials, ensuring they are protected from weather conditions and potential theft.
  • Brief all operatives on emergency procedures, including the location of first aid kits and fire extinguishers.
  • Establish clear communication protocols among team members, including the use of radios or mobile phones if necessary.
  • Conduct a final check to ensure all safety measures are in place before commencing the main works.

Access Control System Installation

  • Conduct a pre-installation briefing to ensure all operatives understand the task, associated risks, and safety measures.
  • Verify that all necessary permits and authorisations are in place before commencing work.
  • Ensure all personal protective equipment (PPE) is worn, including safety helmets, high-visibility vests, and safety footwear.
  • Isolate the work area using appropriate barriers and signage to prevent unauthorised access.
  • Inspect all tools and equipment for defects prior to use, ensuring they are in good working condition.
  • Confirm that the power supply to the existing system is safely isolated and locked out to prevent accidental activation.
  • Carefully unpack and inspect all components of the access control system for any damage or missing parts.
  • Follow the manufacturer’s instructions to assemble and configure the access control system components.
  • Securely mount control panels, card readers, and other hardware at designated locations, ensuring they are level and firmly fixed.
  • Route and secure all cabling, ensuring it is protected from potential damage and does not pose a trip hazard.
  • Connect the system components according to the wiring diagram, ensuring all connections are secure and correctly terminated.
  • Conduct a thorough inspection of the installation to ensure compliance with design specifications and safety standards.
  • Test the system functionality, including access control features and emergency override functions, to confirm proper operation.
  • Rectify any issues identified during testing, ensuring all adjustments are made safely and effectively.
  • Provide a demonstration of the system operation to relevant personnel, highlighting key features and emergency procedures.
  • Clear the work area of tools, equipment, and debris, ensuring it is left clean and tidy.
  • Remove all barriers and signage once the area is deemed safe for normal use.
  • Complete all necessary documentation, including installation records and safety checklists, for project handover.

Installation of New Gates

  • Conduct a pre-installation site survey to identify potential hazards and ensure the area is clear of obstructions.
  • Review the risk assessment and method statement with all operatives involved in the task.
  • Ensure all operatives are wearing appropriate personal protective equipment (PPE), including hard hats, safety boots, high-visibility clothing, and gloves.
  • Set up barriers and signage to delineate the work area and prevent unauthorised access.
  • Use mechanical lifting equipment to transport the new gates to the installation site, ensuring that all equipment is inspected and certified for use.
  • Position the gates in the designated location, using guide ropes and spotters to ensure precise alignment.
  • Secure the gates in place using appropriate fixings, ensuring that all bolts and fasteners are tightened to the manufacturer’s specifications.
  • Check the alignment and operation of the gates, making adjustments as necessary to ensure smooth movement and secure closure.
  • Install any additional components, such as locking mechanisms or electronic access controls, following the manufacturer’s instructions.
  • Conduct a final inspection to ensure that all components are securely installed and functioning correctly.
  • Remove all tools, equipment, and waste materials from the site, ensuring that the area is left clean and tidy.
  • Dismantle barriers and signage once the installation is complete and safe for normal use.
  • Complete all necessary documentation, including installation records and any required permits or certifications.

Removal of Existing Alarm System

  • Conduct a pre-work briefing to ensure all operatives understand the task, associated risks, and safety measures.
  • Verify that all necessary permits and authorisations are in place before commencing work.
  • Isolate the alarm system from the power supply to prevent accidental activation or electrical hazards.
  • Use appropriate personal protective equipment (PPE), including gloves and safety goggles, to protect against potential hazards.
  • Carefully remove any covers or panels to access the alarm system components, using appropriate tools to avoid damage.
  • Disconnect all wiring connections systematically, labelling each wire for ease of reinstallation if required.
  • Safely remove the alarm control panel and any associated sensors or devices, ensuring all components are accounted for.
  • Dispose of any waste materials or obsolete equipment in accordance with site waste management procedures and environmental regulations.
  • Conduct a thorough inspection of the area to ensure no components or debris remain that could pose a hazard.
  • Restore power to the area once the removal is complete and it is safe to do so.
  • Document the removal process, noting any issues encountered or deviations from the planned method.
  • Conduct a post-work review to ensure all safety measures were adhered to and identify any areas for improvement in future tasks.

Installation of Wired Intruder Alarm System

  • Conduct a pre-installation site survey to identify potential hazards and ensure the work area is clear of obstructions.
  • Verify that all necessary permits and authorisations are in place before commencing work.
  • Ensure all operatives are equipped with appropriate personal protective equipment (PPE), including safety gloves, eye protection, and hard hats.
  • Isolate the power supply to the area where the installation will take place to prevent electrical hazards.
  • Mark out the locations for alarm system components, including control panels, sensors, and wiring routes, using the site plans.
  • Drill holes and install mounting brackets for the control panel and sensors, ensuring secure and stable placement.
  • Run wiring from the control panel to each sensor location, using cable trays or conduits to protect wires from damage.
  • Connect the wiring to the control panel and sensors, following manufacturer instructions and ensuring all connections are secure.
  • Test each connection for continuity and integrity using a multimeter to confirm proper installation.
  • Reconnect the power supply and test the entire system to ensure it is functioning correctly, addressing any faults or issues identified.
  • Provide a demonstration of the system’s operation to relevant personnel, ensuring they understand how to use and maintain it.
  • Clear the work area of tools, equipment, and debris, disposing of waste materials in accordance with site waste management procedures.
  • Complete all necessary documentation, including installation records and handover certificates, and submit them to the project manager.

Dismantling/Installation of Shutter Doors

  • Conduct a pre-work briefing to ensure all operatives understand the task, associated risks, and safety measures.
  • Ensure all personal protective equipment (PPE) such as hard hats, safety boots, gloves, and eye protection are worn.
  • Isolate the power supply to the shutter doors to prevent accidental activation during dismantling.
  • Set up barriers and signage to restrict access to the work area and inform others of the ongoing work.
  • Use appropriate lifting equipment or mechanical aids to support the weight of the shutter door during dismantling.
  • Carefully remove any fixings or fasteners securing the shutter door, ensuring stability is maintained throughout.
  • Lower the shutter door safely to the ground using controlled methods, avoiding sudden movements or drops.
  • Inspect the installation area for any damage or obstructions before proceeding with the installation of new shutter doors.
  • Position the new shutter door in place using lifting equipment, ensuring it is aligned correctly with the frame.
  • Secure the new shutter door with appropriate fixings, checking for stability and alignment throughout the process.
  • Reconnect the power supply and test the operation of the newly installed shutter door to ensure it functions correctly.
  • Remove all tools, equipment, and debris from the work area, ensuring it is left clean and tidy.
  • Conduct a final inspection to confirm that all work has been completed to a satisfactory standard and that all safety measures have been adhered to.

General Maintenance and Servicing of Shutter Doors

  • Conduct a pre-work briefing to ensure all operatives understand the task, associated risks, and control measures.
  • Ensure all operatives are wearing appropriate personal protective equipment (PPE), including safety gloves, safety boots, and eye protection.
  • Isolate the power supply to the shutter doors to prevent accidental activation during maintenance.
  • Inspect the area around the shutter doors for any obstructions or hazards and clear them as necessary.
  • Set up appropriate signage and barriers to prevent unauthorised access to the work area.
  • Conduct a visual inspection of the shutter doors for any signs of damage or wear, such as frayed cables or misaligned tracks.
  • Lubricate all moving parts, including tracks, rollers, and hinges, using manufacturer-recommended lubricants.
  • Tighten any loose bolts or screws on the shutter door assembly using appropriate tools.
  • Check the balance and alignment of the shutter doors, adjusting tension springs or tracks as necessary to ensure smooth operation.
  • Test the manual operation of the shutter doors to confirm they open and close without resistance.
  • Reconnect the power supply and test the automatic operation of the shutter doors, ensuring all safety features, such as sensors and emergency stops, are functioning correctly.
  • Clean the shutter doors and surrounding area to remove any debris or lubricant residue.
  • Remove all tools, equipment, signage, and barriers from the work area.
  • Conduct a post-work review to confirm that all maintenance tasks have been completed satisfactorily and document any findings or further actions required.

Installation of Lift-Out Bollards

  • Conduct a pre-start briefing to ensure all operatives understand the task, associated risks, and control measures.
  • Verify that all necessary personal protective equipment (PPE) is worn, including safety boots, high-visibility clothing, gloves, and hard hats.
  • Inspect the work area for hazards such as uneven ground or obstructions and ensure it is cordoned off with appropriate signage to prevent unauthorised access.
  • Review the manufacturer’s instructions for the lift-out bollards to ensure compliance with installation specifications.
  • Mark the precise locations for bollard installation using a measuring tape and chalk or spray paint, ensuring alignment with site plans.
  • Use a ground-penetrating radar or similar device to detect any underground services in the designated installation area.
  • Excavate holes to the required depth and diameter using appropriate tools or machinery, ensuring stability of surrounding ground.
  • Insert the bollard sleeves into the excavated holes, ensuring they are level and aligned correctly.
  • Pour concrete around the bollard sleeves, ensuring it is evenly distributed and free of air pockets, and allow sufficient curing time as per manufacturer’s guidelines.
  • Once the concrete has cured, insert the lift-out bollards into the sleeves, ensuring they are securely fitted and can be easily removed as intended.
  • Conduct a final inspection to ensure all bollards are installed correctly and function as required.
  • Clear the work area of debris and equipment, ensuring it is left in a clean and safe condition.
  • Remove all barriers and signage once the area is deemed safe for normal use.
  • Complete all necessary documentation, including installation records and any incident reports if applicable.

Installation of Wireless Alarm System

  • Conduct a pre-installation site survey to identify potential hazards and ensure the area is safe for work.
  • Verify that all necessary permits and authorisations are in place before commencing work.
  • Ensure all operatives are equipped with appropriate personal protective equipment (PPE), including safety helmets, high-visibility vests, and gloves.
  • Isolate the power supply to the area where the installation will take place to prevent accidental electrical hazards.
  • Unpack and inspect all components of the wireless alarm system to confirm they are undamaged and complete.
  • Review the manufacturer’s installation manual to ensure compliance with specific installation requirements.
  • Mark the locations for the installation of sensors, control panels, and other components as per the design layout.
  • Use appropriate tools to mount sensors and control panels securely, ensuring they are positioned according to the manufacturer’s specifications.
  • Connect the control panel to the power supply, ensuring all connections are secure and compliant with electrical safety standards.
  • Test each component of the system individually to confirm functionality before proceeding to system integration.
  • Integrate all components into a cohesive system, following the manufacturer’s guidelines for wireless connectivity.
  • Conduct a full system test to verify that all sensors and alarms are operational and communicating effectively with the control panel.
  • Provide a demonstration of the system’s operation to relevant personnel, ensuring they understand how to operate and respond to alarms.
  • Document the installation process, including any deviations from standard procedures, and update site records accordingly.
  • Clear the work area of any debris or equipment, ensuring it is left in a clean and safe condition.
  • Restore power supply to the area and confirm that all systems are functioning correctly post-installation.

Testing and Commissioning of Systems

  • Ensure all personnel involved in testing and commissioning are briefed on the task-specific risk assessment and method statement.
  • Verify that all installation works are completed and visually inspect the systems for any obvious defects or damage.
  • Confirm that all necessary permits and authorisations are in place before commencing testing activities.
  • Isolate the system from any live power sources, ensuring lockout/tagout procedures are followed to prevent accidental energisation.
  • Conduct a pre-test inspection to ensure all components are correctly installed and securely fastened.
  • Reconnect the system to the power supply, ensuring all safety covers and guards are in place.
  • Perform initial power-up checks, monitoring for any unusual noises, smells, or signs of overheating.
  • Test each component of the system individually, following manufacturer’s guidelines and using appropriate testing equipment.
  • Verify that all access control points function correctly, including card readers, keypads, and biometric scanners.
  • Test alarm systems by simulating intrusion scenarios to ensure proper activation and notification.
  • Check communication links between the access control system and monitoring stations for reliability and accuracy.
  • Document all test results, noting any discrepancies or issues encountered during testing.
  • Rectify any identified faults or issues in accordance with manufacturer’s instructions and retest as necessary.
  • Once testing is complete, conduct a final inspection to ensure all systems are operational and secure.
  • Provide a comprehensive handover to the client, including demonstration of system operation and provision of user manuals.
  • Ensure the work area is left clean and tidy, removing all tools, equipment, and waste materials.

Site Clean-Up and Waste Disposal

  • Conduct a final inspection of the work area to identify any remaining debris, materials, or equipment that need to be cleared.
  • Ensure all operatives are wearing appropriate personal protective equipment (PPE), including gloves, safety boots, and high-visibility clothing.
  • Segregate waste materials into designated categories such as general waste, recyclable materials, and hazardous waste, following site-specific waste management protocols.
  • Use appropriate tools and equipment, such as brooms, dustpans, and waste bins, to collect and contain loose debris and materials.
  • Carefully dismantle any temporary structures or barriers used during the works, ensuring all components are safely stored or disposed of.
  • Transport waste materials to the designated disposal or recycling areas using suitable manual handling techniques or mechanical aids to prevent injury.
  • Ensure hazardous waste is handled and disposed of in accordance with relevant regulations and site procedures, using clearly labelled containers.
  • Clean all tools and equipment used during the works, ensuring they are free from debris and stored safely for future use.
  • Conduct a final sweep of the area to ensure it is left in a clean and tidy condition, free from any potential hazards.
  • Report any issues or incidents encountered during the clean-up process to the site supervisor for further action.

Final Inspection and Handover

  • Ensure all installation works are completed and all equipment is functioning as per the manufacturer’s specifications.
  • Conduct a thorough visual inspection of all installed systems, including access control devices, gates, alarm systems, shutter doors, and bollards, to identify any visible defects or issues.
  • Test each component of the access control system individually, including card readers, keypads, and biometric scanners, to confirm operational integrity.
  • Verify the functionality of the newly installed gates and shutter doors, ensuring they open and close smoothly without obstruction.
  • Test the wired and wireless intruder alarm systems by simulating an intrusion to ensure they trigger correctly and alert the designated monitoring service.
  • Inspect the lift-out bollards for stability and ease of removal and reinstallation.
  • Review all safety features, such as emergency exits and manual overrides, to ensure they are accessible and operational.
  • Document any defects or issues identified during the inspection and report them to the project manager for rectification.
  • Once all systems are verified as operational, clean the work area of any debris or materials used during installation.
  • Conduct a final walkthrough with the client or their representative to demonstrate the functionality of all systems and address any concerns.
  • Provide the client with all necessary documentation, including user manuals, maintenance schedules, and contact information for technical support.
  • Obtain formal sign-off from the client confirming their satisfaction with the installation and handover process.

Hazardous Substances

Dust from cutting or drilling

Dust from cutting or drilling is an unintended byproduct generated during the installation of access control systems and related construction activities.
Inhalation : Low (1)

Who might be harmed: Construction workers performing the cutting or drilling | Nearby site workers not directly involved in the task

Type of harm: Asbestosis / Lung Cancer / Mesothelioma | Respiratory damage / Asthma / COPD

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls

  • Use local exhaust ventilation systems to capture dust at the source during cutting or drilling activities.
  • Provide workers with appropriate respiratory protective equipment, such as FFP3 masks, to prevent inhalation of dust particles.
  • Implement wet cutting techniques to suppress dust generation at the source.
  • Ensure regular maintenance and inspection of dust extraction equipment to maintain its effectiveness.
  • Limit the duration of exposure by rotating tasks among workers to reduce individual exposure time.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Eye Contact : Low (1)

Who might be harmed: Construction workers operating cutting or drilling equipment | Nearby site personnel

Type of harm: Eye Damage

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls

  • Workers should wear safety goggles or face shields to prevent dust particles from entering the eyes.
  • Ensure that cutting and drilling equipment is fitted with dust extraction systems to minimise airborne particles.
  • Position workers so that they are not directly in the path of dust emissions.
  • Provide training on proper equipment handling to reduce the risk of eye exposure.
  • Regularly inspect and maintain protective eyewear to ensure its effectiveness.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Skin Contact : Low (1)

Who might be harmed: Construction workers | Maintenance personnel

Type of harm: Dermatitis

Initial Risk: Catastrophic (5) x Occasional (3) = Medium (15) Controls

  • Workers should wear long-sleeved clothing to minimise skin exposure to dust.
  • Provide and ensure the use of protective gloves to prevent direct skin contact with dust.
  • Implement regular cleaning procedures to remove dust from skin and clothing.
  • Use barrier creams to provide an additional protective layer on exposed skin.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Solvent-based adhesives

Solvent-based adhesives are intended for securely bonding components of access control systems to various surfaces, ensuring durability and stability.
Inhalation : Low (1)

Who might be harmed: Construction workers handling the adhesives | Nearby site personnel

Type of harm: Asphyxia | Respiratory damage / Asthma / COPD | Smoke Inhalation

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls

  • Ensure adequate ventilation in the work area to disperse fumes.
  • Use appropriate respiratory protective equipment, such as masks or respirators, when necessary.
  • Limit the time spent in areas with high concentrations of solvent fumes.
  • Implement a safe work procedure that includes regular breaks away from the exposure area.
  • Store solvent-based adhesives in sealed containers when not in use to prevent vapour release.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Eye Contact : Low (1)

Who might be harmed: Construction workers handling adhesives | Maintenance personnel servicing equipment

Type of harm: Eye Damage

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls

  • Wear safety goggles to prevent adhesive splashes from reaching the eyes.
  • Ensure proper ventilation to reduce the concentration of airborne solvent vapours.
  • Use applicators or tools to minimise direct handling and potential splashes.
  • Provide eye wash stations nearby for immediate rinsing in case of contact.
  • Implement training on safe handling procedures and emergency response actions.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Skin Contact : Low (1)

Who might be harmed: Construction workers handling adhesives | Maintenance personnel

Type of harm: Dermatitis

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls

  • Wear appropriate chemical-resistant gloves to prevent direct skin exposure.
  • Use long-sleeved clothing to minimise skin contact with adhesives.
  • Provide washing facilities with soap and water for immediate decontamination.
  • Implement safe handling procedures to avoid spills and splashes.
  • Ensure proper ventilation to reduce the concentration of airborne solvents.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Paints and coatings

Paints and coatings are intended for the protection and aesthetic enhancement of gates and bollards during installation works.
Inhalation : Low (1)

Who might be harmed: Construction workers applying paints and coatings | Nearby site personnel

Type of harm: Asbestosis / Lung Cancer / Mesothelioma | Asphyxia | Death | Illness | Respiratory damage / Asthma / COPD | Smoke Inhalation

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls

  • Ensure adequate ventilation in the work area by using fans or opening windows to disperse fumes.
  • Provide workers with appropriate respiratory protective equipment, such as masks or respirators, suitable for paint fumes.
  • Use low-VOC or water-based paints and coatings to minimise harmful emissions.
  • Implement a schedule to limit the duration of exposure to paint fumes for workers.
  • Conduct air monitoring to assess fume levels and adjust controls as necessary.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Eye Contact : Low (1)

Who might be harmed: Construction workers applying paints and coatings

Type of harm: Eye Damage

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls

  • Ensure workers wear safety goggles or face shields to prevent splashes.
  • Provide adequate ventilation to reduce airborne particles and vapours.
  • Implement a no-touch policy for eyes and face during application.
  • Ensure eyewash stations are readily accessible in the work area.
  • Conduct training on proper handling and application techniques.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Skin Contact : Low (1)

Who might be harmed: Construction workers applying paints and coatings | Maintenance personnel handling painted surfaces

Type of harm: Dermatitis

Initial Risk: Severe (4) x Probable (4) = Medium (16) Controls

  • Ensure workers wear appropriate personal protective equipment, such as gloves and long-sleeved clothing, to prevent direct skin contact with paints and coatings.
  • Provide barrier creams to offer an additional layer of protection against skin exposure.
  • Implement proper washing facilities on-site for workers to clean any accidental skin contact immediately.
  • Train workers on the correct handling and application techniques to minimise the risk of skin exposure.
  • Use tools and equipment designed to apply paints and coatings without direct hand contact.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Cleaning agents

Cleaning agents are intended for the removal of dirt, dust, and residues from equipment and surfaces to ensure optimal functionality and hygiene during secure access control works.
Inhalation : Low (1)

Who might be harmed: Construction workers | Maintenance personnel

Type of harm: Asbestosis / Lung Cancer / Mesothelioma | Asphyxia | Respiratory damage / Asthma / COPD | Smoke Inhalation

Initial Risk: Major (3) x Probable (4) = Medium (12) Controls

  • Ensure adequate ventilation in the work area to disperse fumes.
  • Use cleaning agents in well-ventilated spaces or outdoors when possible.
  • Provide and enforce the use of appropriate respiratory protective equipment, such as masks or respirators.
  • Limit the duration of exposure by scheduling regular breaks away from the work area.
  • Store cleaning agents in sealed containers when not in use to prevent vapour release.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Eye Contact : Low (1)

Who might be harmed: Construction workers handling cleaning agents | Maintenance personnel

Type of harm: Eye Damage

Initial Risk: Catastrophic (5) x Probable (4) = High (20) Controls

  • Ensure workers wear safety goggles or face shields when handling cleaning agents.
  • Provide training on the correct use and handling of cleaning agents to prevent splashes.
  • Use cleaning agents in well-ventilated areas to minimise exposure.
  • Store cleaning agents in clearly labelled containers with secure lids to prevent accidental spills.
  • Implement spill containment procedures to quickly address any accidental releases.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Skin Contact : Low (1)

Who might be harmed: Construction workers handling cleaning agents | Maintenance personnel | Cleaning staff

Type of harm: Dermatitis

Initial Risk: Major (3) x Frequent (5) = Medium (15) Controls

  • Wear appropriate personal protective equipment, such as chemical-resistant gloves, to prevent skin exposure.
  • Use long-sleeved clothing to minimise skin contact with cleaning agents.
  • Ensure proper training on the safe handling and use of cleaning agents.
  • Provide access to handwashing facilities with soap and water for immediate decontamination.
  • Implement a safe storage system to prevent accidental spills or leaks.
  • Use cleaning agents in well-ventilated areas to reduce vapour concentration.

Residual Risk: Minor (1) x Improbable (1) = Low (1)

Induction Record

Company name: Project title:
Location: Contract No:
Subject: Method Statement : Secure Access Control Works Tutor:
Date: Signature:

This document has been provided as a template. By completing the section above, you take full responsibility for the use of this document.

NameCommentsSignatureDate
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 
 
 		 
 		 
 		 
 

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